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California Library Literacy Services: Allowable and Unallowable Expenses | November 2023 1 California Library Literacy Services Law The California Library Literacy Services (CLLS) Program is subject to Chapter 4.6. California Library Literacy and English Acquisition Service Program (California Education Code Title 1, Division 1, Part 11, Chapter 4.6, Section 18880-18883). Section 18883 states: “A local library shall ensure that funds received pursuant to this chapter are exclusively used for expenses resulting from providing English language and literacy services and shall ensure that at least 90 percent of the funds received for the program are expended on direct services and related materials.” Allowable Expense Categories and Associated Expenses CLLS award funds and local matching funds used to support the CLLS program may only be used for expenses that enable the CLLS program to provide direct literacy services to learners and their families (if a program is funded for CLLS Family Literacy Services). As stated above in the “California Library Literacy Services Law” section, “at least 90 percent of the funds received for the program are expended on direct services and related materials.” Up to 10% of both CLLS award funds and local matching funds may be allocated to indirect costs (more information about indirect costs can be found in the “Indirect Costs” section below). • Salaries and Benefits include the fully burdened salaries and benefits for all literacy services staff and other staff for their proportional time spent directly supporting the CLLS literacy programs who are employed directly by the library, city, county, or district. • Consultant Fees include the costs related to acquiring the services of a consultant for a specific activity. Typically, consultants advise and are specialists in the specific area for which the advice is being provided. Consultant fees may include a consultant’s fees, travel, accommodation, and support services provided directly by the consultant. See the “Services” category below for more information on capturing all other non- consultation services, such as contract staff and performers. • Travel (formerly in operations) includes expenditures for travel expenses incurred by personnel performing services for the literacy program. Costs may include airfare, ground transportation, registration and conference fees, accommodations, meals, etc. (CLLS policy does not allow using CLLS funds for out-of-state travel. See the “Unallowable Expenses” section below for more information.) Travel to in-state network meetings and professional development opportunities relating to adult literacy, family literacy, or English as a Second Language services is allowable. We encourage libraries to follow the state rates for hotel and meal expenses. Libraries should demonstrate an effort to adhere to hotel state rates and keep records of any travel funds spent in excess of state rates. Additionally, hotel- or meal-related travel expenses in excess of the allowable state rate may be paid for with local funds and considered part of the