Signed 2023 Kodama Diseno Design Assistance CSA

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Consulting Services Agreement between City of San Leandro and Last revised 12/21/22 Kodama Diseno, Inc. for On-Call Design Assistance Services Exhibit A – Page 1 of 2 EXHIBIT A SCOPE OF SERVICES Contractor (Architect) will provide the following services for each individual commercial improvement project. Agreement will include multiple projects: Project Specific Design Work The architectural firms selected through this RFP will provide on-call design services to specific applicants as requested by City. For each project, the Contractor will work directly with the property and business owner to design improvements which are consistent with the Downtown San Leandro Design Guidelines or other applicable guidelines, and are compatible with the particular area, building, and/or retail space, and within the project budget, according to the following procedure. The amount of time and funds to be spent on each project will be established by the project Contractor and the City staff after Meeting One. If the amount of time and funds to be spent on each project is more than the annual not to exceed budget, the Contractor with City Staff shall review and reduce the scope of work and responsibility to be provided by the Contractor to be within the annual budget. Contractor shall submit an accurate estimate for completing conceptual design work, an initial timeline that will be revised as the project progresses, along with a list of proposed improvements. After review of the estimate, the City will issue a Notice to Proceed with Conceptual Drawings for the agreed upon scope and cost. Clients which exceed or are expected to exceed the agreed-to-amount for the project will be offered the opportunity to enter into a direct agreement with Kodama Diseno Architects to complete the project. a. Meeting One: The Contractor will attend a meeting with City staff and the applicant to discuss the scope of façade/tenant improvements and provide a rough estimate of costs for the project. At the meeting, the Contractor will work with the applicant to generate ideas and specific types of improvements that would improve the appearance of the building/commercial space and positively impact the commercial district. The architect will provide the City with an accurate estimate for the cost of design work. b. Research and Field Measuring: The Contractor will use historical and existing plans, as available for each project, to determine the potential for restoring the façade/historic interior and to inform the proposed design. Additional field measurements and photographs will also be made as required. c. Design Work: The architectural firm will then complete design proposal(s) for the project. Proposed façade improvements must be consistent with the budget for the project, as discussed at Meeting One. Two or more alternative designs may be required, depending on staff recommendations and the type of project. Depending on the scope of the project, additional meetings may be required to review preliminary design schemes with the applicant and City, prior to completing final drawings. DocuSign Envelope ID: 3104C1C9-2758-4980-B911-656172B91CB4DocuSign Envelope ID: 7EB2BD3C-11EA-4FD7-8B67-09DBFB4EAB4D