Building Futures - Shelters Agreement FY25

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Consulting Services Agreement between City of San Leandro and Building Futures Last revised [10/22/2024] Building Futures for HHAP Funded Services Exhibit A - Page 4 of 6 4. Brief narrative to highlight challenges specific to the quarter. 5. Ensure HMIS projects correctly identify appropriate funding sources for segmentation at the participant level to facilitate State-level reporting requirements (i.e., Homeless Housing, Assistance and Prevention (HHAP) funding for shelter support, separated by individual project.) County HHAP funder) shall have on-demand access to Building Future’s HMIS data and will regularly, but no less frequently than monthly, pull these data sets to create program performance dashboards on program outcomes listed above. Building Futures agrees to work iteratively with the City of San Leandro and the County staff if data quality issues are identified during the course of reporting evaluation and dashboard creation, and to correct all data entry errors identified by City and/or County staff in a timely manner. In the event HMIS is not available for a prolonged period, Consultant agrees to work with City and/or County staff to develop a comparable interim data collection solution. This interim solution shall pertain to all provisions in this Exhibit that otherwise refer to HMIS data collection, until such time as HMIS becomes sufficiently available and staff can be trained to use it. Building Futures further agrees to ensure that all data recorded in this interim solution is eventually transferred to HMIS when it becomes available for use. Consultant further agrees to ensure that all data recorded in this interim solution is eventually transferred to HMIS when it becomes available for use. Provide spending reports and accompanying documentation, with format and frequency as required by other funding sources. Consultant must undertake continuous quantitative and qualitative (extracted from HMIS) evaluation of the Scope of Services as specified in this Agreement and shall share quarterly and annual written reports as demonstrated within HMIS. 6. Capture data for Domestic Violence shelter reporting requirements for HHAP funds on all participants served and all significant services rendered, inputted and extracted from an HMIS- comparable database system, including: a. Number of individuals and households served by various sub-population breakdowns. b. Captures exit destination of populations covered by the APR (all, veterans, youth) c. Captures exit destination of populations not covered by the APR (CH, race, ethnicity, gender) 7. Numbers reported should be persons served by the entire project on a quarterly basis regardless of how much of the project was funded by HHAP. 8. The City and/or County staff liaison will facilitate program monitoring, which may include a review of operations, participant eligibility, participant records, including any required releases or documentation for federal/county funding, backup documentation for reporting progress towards meeting service and outcome objectives, coordination and communication with Building Futures, the City of San Leandro and Alameda County, and coordination with service providers who come to the site or serve as participant referrals. 9. Fiscal monitoring may include review of the consultant’s organizational budget, the general ledger, quarterly balance sheet, cost allocation procedures and plan, State and Federal tax forms, audited financial statement, fiscal policy manual, supporting documentation for selected invoices, cash receipts and disbursement journals. Docusign Envelope ID: B32BC2C3-1FA4-446A-BF4D-5DA507070E56