LHMP Consulting Services Agreement (CSA) v3 FINAL DOCUSIGN

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22 experience developing these reports and shall assist the City Project Manager in providing monthly and quarterly reports to be submitted to Cal OES to meet requirements for the sub-recipient grant providing the funding for this program. As part of the not to exceed amount, NPA shall participate in any teleconferences and shall resolve any outstanding issues or answer questions to Cal OES and FEMA when requested by City Project Planning Meetings NPA shall plan, coordinate, and facilitate a minimum four (4) planning committee meetings, not including the project kick-off, project close out, and public outreach meetings. The first and final review meetings shall be facilitated and occur in person, or as otherwise agreed to with the City’s schedule and requirements. NPA staff shall coordinate and attend these progress meetings and workshops with the City project manager, the IWG, regulatory and resource agencies, and review boards to review, discuss project deliverables and work progress. For each meeting or workshop, NPA shall prepare meeting agendas, meeting notes and shall submit for review to the City prior to the meeting. NPA shall attend and facilitate any necessary additional meetings to address any feedback received from the review or adoption process. Kickoff Meeting NPA shall facilitate an in-person Kickoff Meeting to review the project scope of work, deliverables, timeline, communications, and planning committee. During this meeting NPA shall meet and greet the IWG and describe team member’s roles and responsibilities and any subsequent planning meetings. During this meeting, NPA shall also review appropriate LHMP standards and regulations, as well as review the City’s capabilities and needs. NPA shall take the information from the kickoff meeting and develop a Project Management Plan (PMP). Monthly Project Management Team Meetings NPA shall prepare and facilitate either on site, virtual, or phone meetings on a monthly basis with the City’s Project Manager to discuss progress of the development of the LHMP. NPA shall provide to the City a monthly report and meeting agenda prior to these meetings. Final drafts of the final reports and meeting minutes shall be provided within five (5) days after each meeting. Monthly Planning Team Meetings NPA shall work with the City’s Project Manager to determine a monthly planning team meeting with the IWG in order to provide updates and garner feedback. NPA proposes that at least four (4) of these monthly meetings are held to discuss the following: Hazard Identification and Risk Assessment - The HIRA meeting to describe what hazards may affect the City, where they may occur, and how frequently they may happen. This process helps the planning team make risk-informed mitigation actions. Mitigation Goals, Objectives, and New Mitigation Actions - The mitigation strategy has three main Docusign Envelope ID: C52B82D1-BCAD-4260-AF1B-3FCC857FC38E