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File Number: 24-586 conditions, as sampling at select points cannot guarantee a uniform representation of the entire street. In addition, a higher-than-expected number of shallow utilities within the roadway required subgrade stabilization to be performed by hand, rather than with heavy equipment, to prevent damage. This labor-intensive process was far more time-consuming and costly than originally planned. As a result, the total value of change orders will exceed the previously approved cumulative contract change order cap. To fully close out the project and issue final payment to the contractor, staff recommends increasing the cap from 15% to 25%, raising the limit from $532,582 to $887,637-an increase of $355,055. Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure Previous Actions ·On April 18, 2022, by Resolution No. 2022-055, the City Council authorized the City Manager to execute a Consulting Services Agreement with Nichols Consulting Engineers for an Amount Not to Exceed $1,065,000 for the Design of the Annual Street Paving 2021- 2023 Project, Project No. 2022.0050; to Authorize Individual Agreement Amendments Up to 10% ($106,500); and to Authorize Cumulative Agreement Amendments Up to 25% ($266,250) ·On January 23, 2023, by Resolution No. 2023-006, the City Council Approved a Construction Contract with Spencon Construction in an amount of $2,471,000 for Curb Ramp Upgrades for the Annual Street Paving 21-23, Project No. 2020.0050, and authorized the City Manager to Negotiate and Approve Individual Change Orders Up to 5% of the Original Contract Amount ($123,550) and Cumulative Change Orders up to 25% of the Original Contract Amount ($617,750) and appropriated $465,000 for the Project in Fiscal Year 2022-2023 ·On June 20, 2023, by Resolution No. 2023-073, the City Council Approved a Construction Contract with Pavement Coatings Company in an amount of $9,207,613 for the Surface Seal Phase for the Annual Street Paving 21-23, Project No. 2020.0050, and authorized the City Manager to Negotiate and Approve Individual Change Orders Up to 5% of the Original Contract Amount ($460,380) and Cumulative Change Orders up to 10% of the Original Contract Amount ($920,761) ·On July 15, 2024, by Resolution No. 2024-092, the City Council awarded a contract to DeSilva Gates Construction, LLC for $3,550,550 for Annual Street Paving 21-23 Rehabilitation Phase, Project No. 2022.0050 and authorized the City Manager to approve individual contract change orders up to 5% and cumulative change orders up to 15% of the original contract amount Page 2 City of San Leandro Printed on 9/4/2025