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3 Local 21/SLCEA Memorandum of Understanding January 1, 2025 – December 31, 2029 proposed to be adopted by the City Council or such boards and commissions; and shall give the Union the opportunity to meet with the City Council or such boards and commissions. The Union shall give reasonable written notice to the Municipal Employee Relations Officer of any matter within the scope of representation, including matters subject to consultation, proposed to be communicated to the City Council or such boards and commissions. In cases of emergency when the City Council or such boards and commissions determine that an ordinance, rule, resolution or regulation must be adopted immediately without prior notice or meeting with the Union, the City Council or such boards and commissions shall provide such notice and opportunity to meet at the earliest practicable time following the adoption of such ordinance, rule, resolution, or regulation. Section 4. Union Rights Employees participating in union activities are required to conduct such activities on their own time (including rest and meal breaks) and not during regularly assigned work hours, except as defined below. 4.1 Reasonable Time Off to Meet and Confer, Process Grievances and Conduct Official Union Business Without Loss of Compensation The Union may select not more than four (4) employee members to attend formal meet and confer sessions for the purpose of negotiating memoranda of understanding. In addition, the Union may select not more than two (2) employee members to attend scheduled meetings with the Municipal Employee Relations Officer, other management officials, and the Union staff representative on subjects within the scope of representation during regular work hours. Where circumstances warrant, the Municipal Employee Relations Officer may approve the attendance at such meetings of additional employees. Such approval shall not be unreasonably denied. The Union shall, whenever practicable, submit the names of all such employees to the Municipal Employee Relations Officer at least two (2) working days in advance of such meetings. Provided further that: A. no employee member shall leave their work station or assignment without approval of the department head or other authorized City management official. B. any such meeting is subject to scheduling by City management in a manner consistent with operating needs and work schedules. Union time off shall be granted up to two (2) hours per month for up to two (2) officers or stewards of the Union, for the purposes of investigating and processing grievances. Union time off shall be granted for the Union’s identified Executive Board members to arrive thirty (30) minutes prior to the Union’s monthly membership meetings. Time