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20 <br /> <br />and other reasonable conveyance costs pertaining to the official duty. If renting a vehicle, the <br />Councilmember shall purchase rental insurance and seek reimbursement. Reimbursable hotel <br />expenses shall be limited to government rate lodging, telephone charges for official business <br />and applicable taxes. <br /> <br />Upon return from a conference or travel for official City business, Councilmembers and the <br />Mayor must report out at the subsequent meeting a trip report or submit a written report to the <br />City Manager and City Clerk to be included on a subsequent regular City Council meeting’s <br />Consent Calendar. <br /> <br />UNAUTHORIZED EXPENSES <br />Personal expenses that the City will not reimburse include, but are not limited to: <br />a) Personal portions of any trip <br />b) Family expenses <br />c) Entertainment expenses <br />d) Political contributions or events <br />e) Non-mileage personal automobile expenses, including traffic citations <br />f) Personal losses incurred while on City business. <br /> <br />CHAPTER 2 – MEETINGS <br /> <br />REGULAR MEETINGS <br />Regular meetings of the City Council are held on the first and third Mondays of each month at 7:00 <br />p.m. in the City Council Chambers, 835 East 14th Street. If any scheduled meeting falls on a City <br />holiday, the meeting shall be held on the next business day at 7:00 p.m. Regular meetings shall <br />end at 10:00 p.m. unless a majority of the City Council votes in favor of continuing the meeting <br />past 10:00 p.m. Starting times for each item are approximate. (SLMC 1-1-200; SLAC 1.1.105) <br /> <br />WORK SESSIONS <br />Work Sessions of the City Council are usually held at 7:00 p.m. on the second Monday of each <br />month; an additional Work Session may be scheduled on the 4th Monday. Those meetings shall <br />take place at a location to be designated by the Council. At Work Sessions, City staff provides <br />reports to the City Council on a variety of items and issues; however, while no formal action is <br />taken at a Work Session, direction may be provided to staff. <br /> <br />SPECIAL MEETINGS <br />A special meeting may be called at any time by the Presiding Officer of the Council, or by a <br />majority of the members. Written notice of the special meeting must be sent to each member of <br />the City Council and to each local newspaper of general circulation that has requested meeting <br />notices and radio or television station requesting notice in writing. The City shall post the notice <br />on the City's Internet Web site. Notices for special meetings must be delivered by any means that <br />ensures receipt at least 24 hours before the meeting time. The notice must state the time and <br />place of the meeting, as well as the business to be transacted or discussed. The City Council will