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19 of future travel or training expenditures for Councilmembers who have exhausted their budget. The pooled funds will be allocated evenly among all City Councilmembers and serve as a reserve to support upcoming travel and training expenditures. C. MILEAGE REIMBURSEMENT a) Councilmembers may be reimbursed up to $125 per month for actual and necessary automobile expenses incurred in the performance of official duties within the San Francisco Bay Area, to include mileage, parking, tolls and travel related expenses. The reimbursable amount will be based on the actual mileage traveled for the purposes of the Councilmember’s official duties. In no case shall the amount of reimbursement exceed $125 per month. Mileage reimbursement rates will be the annually posted IRS mileage rate, which the Finance Department will maintain. A travel expense form must be completed for reimbursement of mileage, parking, tolls and travel related expenses, and must include documentation for payment including receipts, invoices, canceled checks or credit card receipts. a)b) The Mayor receives a car allowance of a flat $375 per month, which shall be in lieu of the $125 automobile expense reimbursement afforded other Councilmembers. D. PER DIEM Councilmembers and the Mayor will receive a $100 per diem and $50 per one-half day is hereby fixed and determined as reasonable expenses to be allowed each member of the City Council when traveling on official duty for all out-of-pocket expenses other than transportation and hotel expenses. Admin Code 1.3.110 E. APPAREL $250 initial allocation, during the first six months of their inaugural term, then $100 per fiscal year thereafter. All items must have City logo/seal permanently affixed, by embroidery, silk screen or similar. DOCUMENTATION OF EXPENSES; EXPENSE REPORTS a) Councilmembers and the Mayor must submit expense reports on the “Expense Reimbursement Form” within 90 days of incurring the expense to qualify for reimbursement. b) Expense reports must be accompanied by documentary evidence, such as a receipt, canceled check, or bill for each expense. The documentary evidence must show the amount, date, place and essential character of the expense. Upon presentation of receipts for out-of-pocket transportation and hotel expenses incurred, each member of the City Council shall be reimbursed for said expense. Reimbursable transportation expenses shall be limited to airfare, including conveyance to and from the airport,