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Amendment No. 3 to Consulting Services Agreement between City of San Leandro and Terraphase Engineering, Inc 9/13/2024 for Treatment Wetland Design Services Page 6 of 8 x Complete one round of review of the draft RFP1 from an engineering/design perspective prior to City issuance. Task 3.3: Bid Period Design Support Terraphase will provide engineering design support during the construction bid period, including: x Pre-bid conference: The pre-bid conference will be planned, scheduled, and led by the City or others, with Terraphase project leads, including the project manager and design lead, to provide technical support at the City’s direction. The conference agenda and all other materials will be prepared by others. Post-conference summary and actions will be provided by others. x Bidder question response and RFP1 addenda: Terraphase project leads will review bidder questions as they are submitted to the City and support the City in development of up to six RFP1 addenda. Addenda will consist of written/narrative question responses, recommended revisions to technical content in the RFP1, or revision markups to IFB plans and specifications. x Proposal review and evaluation: Terraphase will review all proposals received by the City and attend one teleconference to discuss any engineering/design feedback arising from proposal review. All communication with bidders during the bid period will be led by the City or others. Task 4: Project Management and Coordination Terraphase will provide project and financial management of the proposed scope of work, including: o During execution of Task 1, Terraphase will provide weekly updates to the City throughout the premobilization, field implementation, and post-test sampling phases of the project. After submittal of the draft closeout report, Terraphase and the City will meet to discuss report comments and lessons learned from the pilot test to be incorporated into the final pilot test closeout report and planning and development of the full-scale stabilization project. o Attendance of two 1-hour construction procurement kickoff meetings with the City, one for each contract package (Tasks 2 and 3). The kickoff meeting will planned and scheduled by others, with Terraphase responsible for preparing materials limited to Terraphase’s design support role. o Coordination and communication of project status during active Terraphase involvement during Tasks 2 and 3, including internal technical coordination and weekly status updates with the City. This update will include update of a project status and issues table and weekly teleconference status meeting with the City, Terraphase project manager (Lucas Paz, PhD), and Terraphase design support lead (Shakeel Jogia, PE, PMP, CCM). o Low-level project status coordination with the City during the inactive period between completion of Task 2 and initiation of Task 3 to account for stabilized surface settlement after completion of the Soil Stabilization Project and before installation of the treatment wetland. This task assumes brief monthly updates with the City for an up to 6-month inactive period.