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Consulting Services Agreement between City of San Leandro and Last revised [06/25/2025] BKF Engineers for Macarthur Superior Roundabout Project Exhibit A – Page 9 of 11 D. NEPA Env Clearance Coordination and Meetings with DLA – During the NEPA Clearance process, BKF has allocated time for two (2) technical/focus and coordination meetings with the City, DJP&A and Caltrans to discuss questions and obtain technical input to facilitate comments, resolution of issues, and environmental/mitigation requirements to be addressed in the PS&E. 6.2 – Caltrans DLA Approval and RFA/E-76 Support A. CT DLA Coordination, Meeting and Support – In order to secure the federal funding and obtain an E-76 Approval for Construction, BKF will support the City and can take the lead in coordinating, meeting and supporting the CT DLA representative and other department staff members whose approvals will be required for the final Request for Authorization (RFA) process. After NEPA clearance is complete and starting at the 100% PS&E, BKF will evaluate how close the PS&E package is to being deemed complete so that it can be submitted as part of the RFA package for Caltrans review. BKF will oversee other parallel and critical requirements and approvals that will be needed for the RFA package such as utilities and R/W certification, which will be the critical path for E-76 Approval. B. Utility Relocation Documentation, DLA Support and Utility Certification – One of the more challenging requirements when a project receives federal funding is compliance with the utility requirements under the LAPM and review/approval by DLA R/W and Utilities; even if a utility is owned by the City and is simply adjusted to grade, there are numerous forms, requirements and information required as part of the Utility Cert and R/W Cert process in support of the RFA/E-76 process. BKF will coordinate and prepare the forms for City’s review and concurrence. BKF will subsequently submit the following utility-related forms and Project information to support the process: • “A”, “B”, “C” Letters and Exhibits • Utility Conflict/Relocation Plan Exhibits • Utility Relocation Documentation, Forms and Exhibits • Specific Authorization (SA)/Approval of UA • Utility Agreement (UA) • Notice to Owner (NTO) • Report of Investigations (ROI) • Local Agency/Utility Owners SA • Utility Certification (to Support of Final R/W Certification and RFA/E-76 processes) C. Right-of-Way Certification – BKF will coordinate with the City and DLA to prepare the R/W Certification; this includes submission of supporting documentation and coordinating processing of certification with DLA for review, comment, revisions and approval. This will require resolution of all encroachment permits (City, Caltrans and Oakland), resolved maintenance agreements (Caltrans/City and Council action), and all approved documentation supporting the utility certification. D. RFA/E-76 Forms, Certifications, Checklists and Supporting Documentation –Based on BKF’s extensive experience with the RFA/E-76 process, the critical path in submission of the package are the RFA/E-76 Forms, Certifications, Checklist and Supporting Documentation. Although the completion of the process is not difficult, being