5G Consent - Laserfiche WebLink

Home

File Number: 25-313 ·2021 - CalTrans paused its review of plans until City acquires a strip of State right-of-way adjacent to Interstate 580 (I-580) for a retaining wall required for the project ·2021 - 2023 - NEPA clearance for right-of-way transfer, Federal Highway Administration (FHWA) / California Transportation Commission (CTC) land transfer, and deed recordation ·2024 - CalTrans ruled the retaining wall required a “special design,” triggering a requirement to submit structural plans for CalTrans’ review and adding 6-9 months to the schedule ·2025 - 65% retaining wall plans were submitted and reviewed by CalTrans; Federal Housing Incentive Pool (HIP) grant was awarded imposing new federal requirements on the project; 100% PS&E comments from CalTrans were received including new comments due to the allocation of federal funds. When CalTrans classified the retaining wall as a “special design” retaining wall, it expanded the original scope of work that would include a new and separate plan submittal in addition to the road improvement plans. In addition, design standards for roundabouts and accessibility have evolved since the project started and lessons learned from roundabouts constructed in the region suggest that new guidelines should be incorporated into the Project design to optimize the roundabout operation and improve pedestrian and bicycle safety. Furthermore, the award of a HIP program grant in 2025 for the MacArthur/Superior RAB necessitates performance of additional tasks before the federal funds can be obligated. These include right-of-way and utility certifications, Preliminary Environmental Study (PES), National Environmental Policy Act (NEPA) certification, and preparation of a Request for Authorization (RFA). These tasks require supplemental surveying, utility potholing, hazardous-materials testing and additional review of the construction documents. For the reasons stated above, additional authorization to fund the project is being requested. Analysis Approval of this agreement is essential to: ·Maintain federal funding eligibility. The HIP grant award triggers CalTrans Local Assistance Procedure Manual (LAPM) compliance, a PES NEPA clearance, and an RFA package. BKF Engineer’s scope includes preparation of all associated forms and certifications ·Resolve CalTrans comments and new standards. Since the last review, standards and guidelines on roundabout design, accessibility, stormwater quality, and hazardous-material have changed; BKF Engineers is budgeting an additional three design cycles to incorporate these comments with the new standards and guidelines ·Complete the special-design retaining wall plans. CalTrans requires three submittals of the structural plans at the 65%, 95%, and 100% levels. Currently , comments from the 65% submittal have been received from CalTrans and will require two additional iterations before it is completed . The federal requirements that are now applicable to the project are complicated and it is not uncommon for other requirements to be added throughout the design process that were not identified at the start. For the reasons stated above, and to minimize project delays and ensure timely incorporation of any additional CalTrans comments, Staff requests authorization for limited change orders of up to 5% per individual change order and a cumulative total of 10% for all Page 2 City of San Leandro Printed on 9/4/2025