Laserfiche WebLink
16 <br /> <br />reimbursement purposes. To determine the reimbursement cost, <br />staff will use the price of an economy plane ticket booked 60 days <br />in advance. At no time shall the expenses exceed the approved <br />budget for Travel. <br />e) If Councilmembers have unused funds in their official City business <br />Travel/Training budget, unused funds shall be deposited or set <br />aside into a separate fund or pool and held for one fiscal year, to <br />be used to cover the costs of future travel or training expenditures <br />for Councilmembers who have exhausted their budget. Pooled <br />funds will be administered through financial administrative <br />procedures. <br />f) Upon return from a conference or travel for official City business, <br />Councilmembers and the Mayor must report out at the subsequent <br />meeting a trip report or submit a written report to the City Manager <br />and City Clerk to be included on a subsequent regular City <br />Council meeting’s Consent Calendar. <br />g) At the end of each fiscal year, a year-end report on <br />Councilmember travel and training expenditures will be added to <br />a regular City Council meeting agenda, on the Consent Calendar. <br />h) Councilmembers may be reimbursed for actual and necessary <br />automobile expenses incurred in the performance of official duties <br />within the San Francisco Bay Area. The reimbursable amount will <br />be based on the actual mileage traveled for the purposes of the <br />Councilmember’s official duties. In no case shall the amount of <br />reimbursement exceed $125 per month. Mileage reimbursement <br />rates will be the annually posted IRS mileage rate, which the <br />Finance Department will maintain. A travel expense form must be <br />completed for reimbursement of mileage and travel related <br />expenses, and must include documentation for payment including <br />receipts, invoices, canceled checks or credit card receipts. <br />i) The Mayor receives a car allowance of a flat $375 per month, <br />which shall be in lieu of the $125 automobile expense <br />reimbursement afforded other Councilmembers. <br />j) Councilmembers and the Mayor will receive a $100 per diem and <br />$50 per one-half day is hereby fixed and determined as <br />reasonable expenses to be allowed each member of the City <br />Council when traveling on official duty for all out-of-pocket <br />expenses other than transportation and hotel expenses. . Admin <br />Code 1.3.110 <br />k) Councilmembers and Mayor must submit reimbursement requests <br />within 90 days of the expense to be eligible for reimbursement. <br /> <br />Upon presentation of receipts for out-of-pocket transportation and hotel <br />expenses incurred, each member of the City Council shall be reimbursed <br />for said expense. Reimbursable transportation expenses shall be limited <br />to airfare, including conveyance to and from the airport, and other <br />Exhibit A <br />Resolution No. 2026-021 Page 62