Laserfiche WebLink
17 <br /> <br />reasonable conveyance costs pertaining to the official duty. If renting a <br />vehicle, the Councilmember shall purchase rental insurance and seek <br />reimbursement. Reimbursable hotel expenses shall be limited to <br />government rate lodging, telephone charges for official business and <br />applicable taxes. <br />C. Apparel - $250 initial allocation, during the first six months of their <br />inaugural term, then $100 per fiscal year thereafter. All items must have <br />City logo/seal permanently affixed, by embroidery, silk screen or similar. <br />UNAUTHORIZED EXPENSES <br />Personal expenses that the City will not reimburse include, but are not limited to: <br />a) Personal portions of any trip <br />b) Family expenses <br />c) Entertainment expenses <br />d) Political contributions or events <br />e) Non-mileage personal automobile expenses, including traffic citations <br />f) Personal losses incurred while on City business. <br /> <br />DOCUMENTATION OF EXPENSES; EXPENSE REPORTS <br />a) Councilmembers and the Mayor must submit expense reports on <br />the “Expense Reimbursement Form” within 90 days of incurring the <br />expense to qualify for reimbursement. <br />b) Expense reports must be accompanied by documentary evidence, <br />such as a receipt, canceled check, or bill for each expense. The <br />documentary evidence must show the amount, date, place and <br />essential character of the expense. <br /> <br />Exhibit A <br />Resolution No. 2026-021 Page 63