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<br />Non-Professional Services Agreement between March 23, 2026 <br />City of San Leandro and Hale International Page 2 of 18 <br />Leandro Municipal Code, Title 1, Chapter 6, Article 6. Contractor must submit completed <br />self-certification form and comply with the LWO if covered. <br /> <br />Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed $100,000 <br />(one hundred thousand dollars), notwithstanding any contrary indications that may be contained in <br />Contractor’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. <br />In the event of a conflict between this Agreement and Contractor’s proposal, as reflected in the scope of <br />services attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City <br />shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set <br />forth herein. The payments specified below shall be the only payments from City to Contractor for services <br />rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified <br />herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate <br />services performed by more than one person. <br /> <br />Contractor and City acknowledge and agree that compensation paid by City to Contractor under this <br />Agreement is based upon Contractor’s estimated costs of providing the services required hereunder, <br />including salaries/compensation and benefits of employees and subcontractors of Contractor. <br />Consequently, the Parties further agree that compensation hereunder is intended to include the costs of <br />contributions to any pensions and/or annuities to which Contractor and its employees, agents, and <br />subcontractors may be eligible. City therefore has no responsibility for such contributions beyond <br />compensation required under this Agreement. <br /> <br />2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the <br />term of this Agreement, based on the cost for services performed and reimbursable costs <br />incurred prior to the invoice date as evidenced by weekly timesheets. The signature <br />(electronic or otherwise) of a City representative on a timesheet, or electronic acceptance <br />by a City representative of the hours reported by Contractor personnel, or failure to notify <br />Contractor in writing of nonperformance of services, within two (2) weeks following <br />submission of each applicable timesheet, shall evidence full performance and acceptance <br />of such time and services, for the relevant week Invoices shall contain the following <br />information unless waived by the Contract Administrator: <br /> <br /> Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; <br /> <br /> The beginning and ending dates of the billing period; <br /> <br /> A Task Summary containing the original contract amount, the amount of prior billings, <br />the total due this period, the balance available under the Agreement, and the <br />percentage of completion; <br /> <br /> At City’s option, for each work item in each task, a copy of the applicable time entries <br />or time sheets shall be submitted showing the name of the person doing the work, the <br />hours spent by each person, and each reimbursable expense; <br /> <br />Docusign Envelope ID: 8CEC46FA-462C-43AB-90C6-6BF0CA7BCC18