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City of San Leandro City Council Meeting Date: November 7, 2022 Agenda Number: 10.d. Agenda Section: CONSENT CALENDAR File Number: 22-625 File Type: Staff Report Adopt a Resolution to Approve and Accept a Non-Professional Services Agreement with Devil Mountain Nursery in an Amount Not to Exceed $335,660 to Purchase Trees for the CALFIRE Grant Funded Project for Tree Planting from June 2022 to June 2026 COUNCIL PRIORITIES ·Infrastructure ·Sustainability & Resiliency SUMMARY & RECOMMENDATION Staff recommends that the City Council approve and accept the sole source non-professional services agreement with Devil Mountain Nursery in an amount not to exceed $335,600 to provide trees for the implementation of the CALFIRE grant project for street tree planting and maintenance, anticipated to take place from June 2022 to June 2026. Under Municipal Code Section 1-6-315, Council may justify a sole source purchasing contract without competitive bid, when in the best interests of the City . The full costs of the proposed action are fully covered via state grant funds, resulting in no General Fund impact. BACKGROUND Expansion of San Leandro’s tree canopy was identified as an action item in the City of San Leandro’s adopted 2021 Climate Action Plan (CAP) as an adaption strategy for improving community-wide public health, increasing shade, reducing urban temperatures, improving air quality, and increasing resilience of vulnerable populations against the hazards of extreme heat and flooding. In its greenhouse gas (GHG) inventory, the CAP also identities street trees as an important resource for carbon sequestration. The City was previously awarded a grant for $1,499,400 from the California Department of Forestry and Fire Protection (also known as “CAL FIRE”) to provide for the planting of 5 ,000 15-gallon trees across San Leandro, with priority given to disadvantaged and low income communities and schools. Specific planting areas were identified by census tracts using the CalEnviroScreen, which is a scientific evaluation tool developed by the State of California - Office of Environmental Health Hazard Assessment that is intended to support and guide regulatory actions across the state. To assist in executing the grant, the City Council previously authorized a consulting services agreement with Common Vision, a local non-profit organization that is implementing the tree plantings, conducting deep community engagement around the project, and providing workforce development for local residents. Analysis The total cost of the trees is over the standard purchasing policy threshold that would typically trigger the need for a competitive bid. However, due to tight grant implementation deadlines imposed by the State, a competitive bid process would significantly delay the project and could Page 1 City of San Leandro Printed on 11/2/2022