5F Consent - Laserfiche WebLink

Home

City of San Leandro City Council Meeting Date: September 5, 2023 Agenda Number: 5.f. Agenda Section: CONSENT CALENDAR File Number: 23-398 File Type: Staff Report Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to a Non-Professional Services Agreement with West Coast Arborists, Inc. for Citywide Tree Pruning, Stump Removal, and Arborist Services for $400,000.00 for Fiscal Year 2023-2024 for a total contract amount of $754,000.00 COUNCIL PRIORITY ·Infrastructure ·Sustainability & Resiliency SUMMARY West Coast Arborists has a current agreement with the City to provide tree maintenance services, which expires on June 30, 2024. Funding appropriated and encumbered in Fiscal year 2022-2023 has been exhausted. Staff recommends amending the contract with funding budgeted in Fiscal Year 2023-2024 for this work. The contract leverages and piggybacks on a competitively bid RFP by the City of Burlingame and will supplement existing in-house tree-trimming work providing more responsive customer service to the community. RECOMMENDATIONS Staff recommends that the City Council approve and authorize the City Manager to execute Amendment No. 1 to the Non-Professional Services Agreement with West Coast Arborists, Inc. for Citywide tree maintenance services. BACKGROUND Historically area maintenance on City-owned trees was performed in-house with a staff of two Tree Trimmer I’s, two Tree Trimmer II’s and a supervisor. At least one person on staff had an arborist certification. Trees were typically trimmed on a 5-year schedule. In recent years, supervisors and tree maintenance staff have retired, leaving the section with two Tree Trimmer I’s, and a supervisor who has other maintenance responsibility. The City does not currently have a certified arborist on staff. After an unsuccessful recruitment effort to fill the vacant Tree Trimmer II positions in early 2020, the area maintenance schedule was scaled back, which is not ideal for the health of the trees. As part of the FY2022-2023 biennial budget, funding was allocated for contract tree services to supplement existing work and to resume area maintenance. The Street Supervisor, in consultation with the City Attorney and Purchasing Agent, identified a more streamlined approach to contracting for tree maintenance services by piggybacking off Page 1 City of San Leandro Printed on 8/30/2023