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City of San Leandro <br />City Council <br />Meeting Date: March 17, 2025 <br />Agenda Number: 5.g. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 25-033 <br />File Type: Staff Report <br />Adopt a Resolution to Authorize the City Manager to Declare Ten Vehicles as Surplus and Approve the <br />Sale of Said Surplus Assets at Public Auction by U.S. Auctions <br />COUNCIL PRIORITY <br />·Public Safety <br />SUMMARY AND RECOMMENDATIONS <br />The Police Department coordinates the replacement of vehicles in its fleet. The vehicles are sold <br />when they reach the end of their useful lives. Staff recommends the City Council declare ten <br />vehicles as surplus and authorize the auction of said vehicles by U.S. Auctions. <br />BACKGROUND <br />There are ten Police fleet vehicles that have reached the end of their useful lives based on the <br />City’s vehicle replacement policy and are thus recommended for surplus. These vehicles have <br />been stored at the Public Works Service Center since they were taken out of service. The criteria <br />for surplus includes the number of miles on each vehicle, increasing maintenance costs, and other <br />factors, including but not limited to safe operation. In addition, each vehicle is fully depreciated. <br />Section 1-6-500 of the San Leandro Municipal Code authorizes the purchasing agent to sell <br />surplus items at public auction by U.S. Auctions on a date to be determined in this fiscal year. <br />Analysis <br />The repair of these vehicles would be cost prohibitive, far exceeding their current market values. <br />Three of the ten units are recommended for auction due to collision damage, rendering repair <br />costs excessive. The remaining seven units are at least eight years old , have high mileage, and <br />are at the end of their useful lives. The expenses required for maintenance and repairs are no <br />longer justified by their daily use. As such, staff recommends retiring these vehicles and declaring <br />them surplus. The Police Department removes all equipment including radios, computers, sirens, <br />and emergency lights, from decommissioned vehicles. This equipment is then reassigned to new <br />vehicles as part of a cost-saving strategy for replacements . For these reasons, staff <br />recommends auctioning these vehicles, as they are no longer suitable for daily operation . <br />Financial Impacts <br />The sale of these ten vehicles will generate modest one-time revenue, though the exact amount <br />Page 1 City of San Leandro Printed on 9/4/2025