Laserfiche WebLink
City of San Leandro <br />City Council <br />Meeting Date: July 21, 2025 <br />Agenda Number: 5.j. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 25-326 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services <br />Agreement for a Not to Exceed Amount of $887,000 with Priority 1 Public Safety Equipment Inc., for <br />Maintaining, Servicing, and Outfitting Existing Police Vehicles <br />COUNCIL PRIORITY <br />·Public Safety <br />SUMMARY <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional <br />Services Agreement for $887,000 for Fiscal Years 2025-2026 and 2026-2027 with Priority 1 <br />Public Safety Equipment Inc. (“Priority 1”), for Maintaining, Servicing, and Outfitting of Existing <br />Police Vehicles to Match Equipment Presently in Use in the Police Department’s Fleet . <br />RECOMMENDATIONS <br />Staff recommends that the City Council approve a sole source procurement, which is justified to <br />match vehicle equipment currently in use on existing vehicles, approve the contract amount and <br />authorize the City Manager to execute a non-professional services agreement with Priority 1, to <br />outfit, service, and maintain any new and replacement police fleet vehicles through June 30, 2027. <br />BACKGROUND <br />City Council Resolution No. 2023-017 authorized a sole source procurement for Police Fleet <br />Services and Maintenance using Priority 1. That agreement expired June 30, 2025. The Police <br />Department intends to continue this arrangement for Fiscal Years 2025-2026 and 2026-2027. <br />The fleet management program has existing funding programmed into the Garage Fund 690 to <br />cover the cost. <br />ANALYSIS <br />Priority 1 will continue to be responsible for servicing all vehicles in the Police Department’s fleet. <br />“Service” means all administrative work associated with the coordination of service providers for <br />outfitting vehicles, recordkeeping, and any other administrative needs related to the fleet <br />program. The service fee shall not exceed $145,500 per fiscal year. The monthly service rate is <br />Page 1 City of San Leandro Printed on 9/4/2025