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CITY OF SAN LEANDRO <br />STAFF REPORT <br />DATE: September 25, 2007 <br />TO: John Jermanis, City Manager <br />FROM: Jesse Baloca, Finance Directq~ <br />BY: Don Brockman, PurchasingA~gent <br />SUBJECT PROJECT/PROJECT DESCRIPTION: <br />APPROVED AND <br />FORWARDED <br />TO CITY COUNCIL <br />Jo ,/~~ ermanis <br />Cit anager <br />RESOLUTION AUTHORIZING THE PURCHASE OF A PIERCE FIRE APPARATUS <br />TILLER LADDER TRUCK FROM A SOLE SOURCE VENDOR WITHOUT COMPETITIVE <br />BIDDING BY PIGGYBACKING ON ALAMEDA COUNY FIRE DEPARTMENTS (ACFD) <br />PURCHASE AND THE APPRORIATION OF FUNDS <br />SUMMARY AND RECOMMENDATION <br />Staff recommends that Council approve the purchase of a new Pierce fire apparatus without <br />competitive bidding by piggybacking on the terms and conditions of a purchase made by the <br />Alameda County Fire Department. The discounted prepayment cost of the Tiller Ladder Truck <br />is $838,235 and includes a prepayment discount of $46,515. This purchase was approved in the <br />FY 2007-2008 budget. <br />BACKGROUND <br />Alameda County Fire has gone through the process of choosing a vendor and is designing a new <br />Tiller Truck. The vendor, Golden State Fire Apparatus, Inc. (Pierce), has agreed to build a <br />second, identical unit for the same cost. <br />The benefits to the City of San Leandro of purchasing this unit by piggybacking on Alameda <br />County's purchase are as follows: <br />• The unit will arrive significantly sooner than if the City goes through its own formal bid <br />process, which could take up to two months for a fire ladder truck. <br />• The County, which provides all service and maintenance to the fire trucks, will have a <br />unit which is compatible with other trucks in the fleet. <br />• Standardization upon the Pierce platform allows for the stocking of compatible parts <br />purchased at fleet prices. <br />• With personnel being transferred between locations, standardization makes for familiarity <br />with equipment regardless of where such personnel are stationed. <br />The City of San Leandro Municipal Code section 1-6-305 allows the City to procure equipment <br />without bidding by means of cooperative purchases with other governmental agencies. The <br />