10A Action 2009 0720 - Laserfiche WebLink

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CITY OF SAN LEANDRO STAFF REPORT DATE: July 20, 2009 TO: Stephen Hollister, City Manager FROM: Michael Bakaldin, Public Works Director M~ BY: Jennifer Nassab, Administrative Analyst SUBJECT PROJECT/PROJECT DESCRIPTION: APPROVED AND FORWARDED TO CITY COUNCIL Stephen L. Hollister City Manager RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A LETTER AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SAN LEANDRO AND ALAMEDA CO UNTY IND USTRIES, INC. SUMMARY AND RECOMMENDATION Staff recommends authorizing the City Manager to execute a letter amendment to the Franchise Agreement for Solid Waste, Recyclables, and Green Waste Services ("Agreement") between the City of San Leandro and Alameda County Industries, Inc. (ACI). The letter amendment would modify the conditions of the Agreement as it is extended for an additional term. BACKGROUND The City of San Leandro entered into the Agreement with ACI on February 1, 2000 for a period of ten (LO) years with an option to extend the term an additional ten (10) years. As part of the extension process, the City has conducted a performance and financial review of ACI's billing records and payments to the City. In addition, the City Council approved a ten percent (10%) rate increase effective July 1, 2009, with the provision that the City and ACI will negotiate amendments to the Agreement for the purposes of streamlining the rate review process and for providing additional collection services to rate payers. Analysis On October 21, 2008, the City entered into a contract with R3 Consulting Group (R3) to conduct a Review and Assessment of the Contract Services provided by ACI as required under Section 3.3 of the Agreement. The results of the review indicate that ACI is in material compliance with the terms of the contract, has corrected areas of non-compliance identified in the 2005 Review and Assessment, and has met all of the financial obligations to the City. In addition, R3 provided the following recommendations to enhance ACI's operational and financial performance: • Use a "true" 20-gallon residential cart to avoid problems of under-billing; • Increase supervisor safety and quality service observations; • Schedule routine painting and refurbishing of bins and debris boxes; • Enhance safety reporting and analysis;