8F Consent 2010 0201 - Laserfiche WebLink

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CITY OF SAN LEANDRO STAFF REPORT DATE: February 1, 2010 TO: Stephen L. Hollister, City Manager FROM: Michael Bakaldin, Public Works Director ~~ BY: Tim Orr, Street Supervisor SUBJECT PROJECT/PROJECT DESCRIPTION: APPROVED AND FORWARDED TO CITY COUNCIL Stephen L. Hollister City Manager RESOLUTION APPROVING A CONTRACTUAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN LEANDRO AND PACHECO BROTHERS GARDENING, INC. FOR CITYWIDE LANDSCAPE MAINTENANCE AND WEED ABATEMENT IN CITY RIGHT- OF-WAYS SUMMARY AND RECOMMENDATION Staff recommends Council approve the Contractual Services Agreement with Pacheco Brothers, Gardening, Inc., for an annual amount of S 112,680 ($9,390 per month), to perform citywide landscape maintenance and weed abatement in City right-of--ways. BACKGROUND On November 16, 2009, the Public Works Department issued a Request for Proposals (RFP) for citywide landscape maintenance and weed abatement in City right-of--ways. Seven firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the seven proposals were ranked according to points awarded for the following criteria: adherence to requirements of the RFP (10 points); qualifications, technical competency and similar experience (20 points); total cost proposal for monthly service (25 points); completeness of an operations plan (25 points); references from other local agencies (10 points); and the company's financial condition (10 points). Total scores varied from a low of 61 to a high of 92 points out of 100. Pacheco Brothers Gardening, Inc., aHayward-based firm, was the firm with the highest score. The contract will extend through June 30, 2011, with the option for the City to extend it annually for four additional years. Current City Council Policy Not applicable. Previous City Council Action(s) Not applicable. City Council Committee Review and Action Not applicable.