RulesCommunications Highlights 2011 0526

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CITY OF SAN LEANDRO CITY COUNCIL RULES AND COMMUNICATIONS COMMITTEE May 26, 2011 4:30 - 5:30 p.m. • San Leandro City Hall 835 East 14th Street San Leandro, California (Sister Cities Gallery) HIGHLIGHTS Committee Members present: Mayor Stephen Cassidy and Vice Mayor Ursula Reed City Staff present: Rayan Fowler, Information Services Manager; Marian Handa, City Clerk; Tom Liao, CDBG and Planning Manager; Lianne Marshall, Assistant City Manager; Kathy Ornelas, Community Relations Representative; Luke Sims, Community Development Director; Jayne Williams, City Attorney Public present: None The meeting was called to order at 4:35 p.m. by Chair Cassidy. 1. Continued Discussion Regarding City Letterhead and Business Cards At the February 24 Rules and Communications Committee meeting, the Committee requested an electronic letterhead template that included the City web address. Ms. Omelas reported that, as an interim measure and to avoid wasting the existing supply of letterhead, staff has been instructed to include their City email address and the City's URL to their correspondence. A new electronic letterhead template that includes the City's URL has been tested by administrative support staff and found to be usable until such time as a new supply of City letterhead has been ordered. Consensus of the Committee was for departments to start using the new electronic template for the time being, when appropriate. She noted that ideas for a new letterhead design may come from the recently - formed Branding and Marketing Committee. The use of the union logo on City business cards was also discussed at the February 24' Committee meeting. Committee Member Prola looked into the use of the union "bug" on business cards printed in -house by City staff. Ms. Ornelas provided samples of business cards • displaying the recommended union "bug ", as well as samples displaying a mobile bar code, which was suggested by Councilmember Michael Gregory.