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City of San Leandro <br />Meeting Date: November 6, 2017 <br />Staff Report <br />Agenda Section:File Number:17-540 CONSENT CALENDAR <br />Agenda Number:8.D. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Uchenna Udemezue <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution to Authorize the City Manager to Negotiate and <br />Approve Increases in Individual and Cumulative Change Orders from 10% to <br />15% (from $51,788 to $77,682; an Increase of $25,894) for the Construction <br />Contract with Century Carpet for the Main Library Carpet Replacement Project, <br />Project No. 2014.0370 <br />SUMMARY AND RECOMMENDATIONS <br />This project is for the replacement of the carpet in the Main Library. <br />Staff recommends that the City Council authorize an increase of the Contract Change <br />Order (CCO) Authorization from 10% to 15% (from $51,788 to $77,682; a Change Order <br />Cap Increase of $25,894) for the construction contract with Century Carpet resulting in a <br />potential total contract of $595,567. <br />The project budget has sufficient allocation to fund the increased cost. <br />BACKGROUND <br />This project replaces existing floor coverings throughout the Main Library, excluding the <br />Auditorium and Project Literacy offices, which are not receiving new floor coverings. <br />On November 7, 2016, the City Council awarded a contract to Century Carpet for <br />$517,885 for the subject project and authorized the City Manager to approve contract <br />change orders up to 5% of the total contract amount. Additional authorization for a <br />contract change order increase of 5% (10% total) was approved on January 17, 2017 to <br />cover costs to remove the existing stage area and to install self-leveling underlayment to <br />address unexpected cracks in the floor slab in the Karp/Estudillo room. <br />Analysis <br />Page 1 City of San Leandro Printed on 10/30/2017 <br />27