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City of San Leandro <br />Meeting Date: November 19, 2018 <br />Staff Report <br />Agenda Section:File Number:18-561 CONSENT CALENDAR <br />Agenda Number:8.P. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Tom Liao <br />Community Development Director <br />FINANCE REVIEW:Not Applicable <br />TITLE:Staff Report for a City of San Leandro City Council Ordinance to Enable <br />Concurrent Appointments to the City of San Leandro Planning Commission and <br />Board of Zoning Adjustments and a Resolution to Discontinue the Terms of <br />Office of Certain Appointed Members to the City of San Leandro Planning <br />Commission and Board of Zoning Adjustments Related to the Merger of the <br />Planning Commission and Board of Zoning Adjustments <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends approval of an Ordinance to enable a single appointee to concurrently serve <br />on both the Planning Commission and the Board of Zoning Adjustments; and a Resolution to end <br />the terms of appointed office of six Commissioners and Board Members, effective December 31, <br />2018. This action relates to the eventual merger of the Board of Zoning Adjustments and the <br />Planning Commission, consistent with prior City Council direction. <br />BACKGROUND <br />The City Council directed staff to proceed with a merger of the Planning Commission (PC) and <br />Board of Zoning Adjustments (BZA) at its June 4, 2018 meeting. This direction was followed by <br />the City Council’s approval of Resolution No. 2018-033 on October 15, 2018 to align the meeting <br />dates of both bodies beginning in 2019 and after the 2018 municipal election, when the <br />circumstances for a merger will be optimal for new appointments. Staff will return to the City <br />Council with a follow up action at a future meeting regarding the reappointment process for new <br />appointees to the combined hearing body. The June 4, 2018 and October 15, 2018 staff reports <br />(attached) provide further background information. <br />Page 1 City of San Leandro Printed on 11/13/2018