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City of San Leandro <br />Meeting Date: July 15, 2019 <br />Staff Report <br />Agenda Section:File Number:19-221 CONSENT CALENDAR <br />Agenda Number:8.B. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Authorize the <br />City Manager to Execute a Consulting Services Agreement with CSG <br />Consultants, Inc. for $300,000 for Inspection Services on the Police Building and <br />South Offices Modification Project, Project Number 2014.0481 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends approval of a Consulting Services Agreement with CSG Consultants, Inc. for <br />inspection services for a fee of $300,000, to cover work related to the Police Building and South <br />Offices Modification Project. <br />BACKGROUND <br />In February 2017, staff issued a Request for Qualifications (RFQ) seeking civil engineering and <br />land surveying consulting firms to assist with engineering projects as needed. Eight firms <br />responded to the RFQ and CSG Consultants, Inc. (CSG) was one of three firms deemed most <br />qualified. The City Council approved a contract for on-call services with CSG on September 5, <br />2017. <br />CSG is currently providing inspection services for the Police Building and South Offices <br />Modification project under its on-call contract. The magnitude of the work required to finish the <br />project warrants a project specific agreement with CSG. <br />Analysis <br />The Engineering and Transportation Department inspectors are currently working at capacity and <br />therefore our staffing does not have sufficient capability to meet our regular needs along with the <br />inspection needs of the $6.3 million Police Building and South Offices Modification construction <br />contract. To meet workload demand surges the Department strategically uses contract <br />inspectors to satisfy short term needs efficiently and cost-effectively especially when considering <br />Page 1 City of San Leandro Printed on 7/9/2019 <br />207