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City of San Leandro Meeting Date: September 16, 2019 Staff Report Agenda Section:File Number:19-472 CONSENT CALENDAR Agenda Number:8.J. TO:City Council FROM:Jeff Kay City Manager BY:Jeff Kay City Manager FINANCE REVIEW:David Baum Finance Director TITLE:Staff Report for a City Council Resolution to Approve Annual Renewals for Fiscal Years 2019-2020 and 2020-2021 with Tyler Technologies, Inc. for the Computer Aided Dispatch and Records Management System for the Combined Amount of $500,065 SUMMARY AND RECOMMENDATIONS Staff recommends that the City Council pass a resolution that approves and authorizes the City Manager to execute payments to Tyler Technologies, Inc. of $250,032.50 in Fiscal Year 2019-2020 and $250,032.50 plus up to a 10% increase ($25,003.25) in Fiscal Year 2020-2021 (a not to exceed amount of $275,035.75) for renewal of the Computer Aided Dispatch and Records Management System software currently in use by the San Leandro Police Department. BACKGROUND Since 2005, the City of San Leandro has maintained an annual support and maintenance contract with New World Systems, now owned by Tyler Technologies, to support its computer-aided dispatch system. Analysis The City of San Leandro maintains an IT software solution developed by New World Systems, now Tyler Technologies, Inc., for its Police Department. These software applications are the core of the Police Department’s operations. They provide various functions, such as: computer-aided dispatch; records management; management of the San Leandro Jail; and mobile reporting for officers in the field. The City is charged annually by the vendor for maintenance and support. This annual contract covers all the licenses needed by the City to fully use the software and related software modules and includes services from the vendor, such as new software upgrades as they become Page 1 City of San Leandro Printed on 9/11/2019 115