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City of San Leandro <br />Meeting Date: October 7, 2019 <br />Staff Report <br />Agenda Section:File Number:19-462 CONSENT CALENDAR <br />Agenda Number:8.G. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Award an <br />$82,420 Construction Contract to Pacific Underground Services for the Heron <br />Bay Levee Maintenance, Project No. 2006.0111; to Authorize the City Manager <br />to Negotiate and Approve Individual Change Orders Up to 5% (or $4,121) of the <br />Original Contract Amount; to Authorize the City Manager to Negotiate and <br />Approve Change Orders Up to a Cumulative Value of 25% (or $20,605) of the <br />Original Contract Amount; and to Appropriate $350,000 from the Heron Bay <br />Maintenance Assessment District Fund Balance for the Project in Fiscal Year <br />2019-20 <br />SUMMARY AND RECOMMENDATIONS <br />This contract provides for levee maintenance along the Bay Trail west of the Heron Bay Housing <br />Development. <br />Staff recommends the following actions: <br />·Award a construction contract to Pacific Underground Services in the amount of $82,420; <br />·Authorize the City Manager to negotiate and approve individual change orders up to 5%, <br />or $4,121, of the original contract amount; <br />·Authorize the City Manager to negotiate and approve change orders up to a cumulative <br />value not to exceed 25%, or $20,605 of the original contract amount; and <br />·Appropriate $350,000 from the Heron Bay Maintenance Assessment District Fund <br />Balance, to Account No. 147-42-150-5240 for the 2019-20 project. <br />BACKGROUND <br />This project is undertaken as part of the Heron Bay Maintenance Assessment District <br />(Assessment District 96-3) work plan. Services to this District are provided by the City of San <br />Leandro’s Engineering and Transportation, Public Works, and Police Departments; the County of <br />Alameda Public Works Agency; outside consultants, and outside contractors. The Assessment <br />Page 1 City of San Leandro Printed on 10/2/2019 <br />88