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City of San Leandro <br />Meeting Date: September 8, 2020 <br />Staff Report <br />Agenda Section:File Number:20-381 CONSENT CALENDAR <br />Agenda Number:8.I. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:Susan Hsieh <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve and <br />Authorize the City Manager to Purchase One Cimline Crack-Sealer from Cimline <br />Pavement Maintenance Group-Duraco/Cimline for $61,531 Through HGACBuy, <br />a Cooperative Contract Purchasing Agency; and to Appropriate $25,914 from <br />the Equipment Repair and Maintenance Fund Balance to the Equipment Repair <br />and Maintenance Fund Account 690-16-002-7510; and to Authorize a Budget <br />Transfer Out in the Amount of $35,617 from the Gas Tax-RMRA Operating <br />Account (Fund 140) and Transfer In to the Equipment Repair and Maintenance <br />Operating Account (Fund 690) <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve and authorize the City Manager to purchase one <br />replacement piece of equipment (crack-sealer used in paving operations) at a cost of $61,531, <br />through HGACBuy, a cooperative contract purchasing agency. Staff also recommends that for <br />Fiscal Year 2020-21 the City Council approve appropriation of $25,914 from the Equipment <br />Repair and Maintenance Fund Balance to the Equipment Repair and Maintenance Account <br />690-16-002-7510, and to authorize a budget transfer out of $35,617 from the Gas Tax-RMRA <br />Operating Account (Fund 140) and transfer in to the Equipment Repair and Maintenance <br />Operating Account (Fund 690) in order to complete the $61,531 purchase. <br />BACKGROUND <br />The replacement piece of equipment is housed in the Streets/Paving section. It was purchased in <br />2012 and had a projected life expectancy (and replacement schedule) of 15 years. For certain <br />roads, typically those that have a higher pavement condition index (PCI) rating but that are <br />beginning to crack, utilizing a crack-sealer helps maintain the road’s longevity. Without filling in <br />the cracks, rainwater seeps in, speeding up the degradation process of the asphalt, eventually <br />leading to larger and more expensive repairs. <br />Page 1 City of San Leandro Printed on 9/2/2020 <br />2389