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City of San Leandro <br />Meeting Date: October 19, 2020 <br />Staff Report <br />Agenda Section:File Number:20-427 CONSENT CALENDAR <br />Agenda Number:8.E. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:Susan Hsieh <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Authorize the <br />City Manager to Execute Amendment No. 1 to the Consulting Services <br />Agreement Between the City of San Leandro and MacKay Meters, Inc. for <br />Parking Meter Services and Maintenance and to Approve an Additional $13,000 <br />to Cover Existing Monthly Service Charges of $728 for the Remainder of the <br />Contract Term. <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council adopt a resolution to authorize the City Manager to <br />execute Amendment No. 1 to the Consulting Services Agreement with Mackay Meters for <br />ongoing service and maintenance of single-space parking meters approve an additional $13,000 <br />to cover existing monthly service charges of $728 for the remainder of the contract term If <br />approved the total contract amount will be $113,000. <br />BACKGROUND <br />On May 16, 2018, the City released a Request for Proposal (RPF) to contract with a vendor to <br />provide single and dual space parking meters. Four vendors with experience responded to the <br />RFP. MacKay Meters, Inc. ranked the highest based on scope of work, price, proposed timeline, <br />expertise, and references. <br />The original agreement, dated December 4, 2018, included total compensation in an amount not <br />to exceed $100,000 for procurement and installation of single and dual space smart meters in <br />Pelton Center and on West Juana Avenue. The compensation also includes monthly service fees <br />for cellular communications and credit card gateway in the amount of $7 per month for single <br />space meters and $12 per month for dual space meters. There are currently 20 single space <br />meters and 49 dual space meters in operation. <br />Analysis <br />Page 1 City of San Leandro Printed on 10/14/2020 <br />69