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City of San Leandro Meeting Date: October 19, 2020 Staff Report Agenda Section:File Number:20-439 CONSENT CALENDAR Agenda Number:8.F. TO:City Council FROM:Jeff Kay City Manager BY:Jeff Kay City Manager FINANCE REVIEW:Susan Hsieh Finance Director TITLE:Staff Report for a City Council Resolution to Approve Annual Renewals for Fiscal Years 2020-21 and 2021-22 with Dude Solutions, Inc. for Facilities Management System and Mobile 311 System for the Combined Amount of $107,248.62 (Approves One Annual Renewal of $53,624.31 in Fiscal Year 2020-21 and One Annual Renewal of $53,624.31 plus up to a 5% increase in Fiscal Year 2021-22). SUMMARY AND RECOMMENDATIONS Staff recommends that the City Council approve a resolution authorizing the City Manager to approve payments to Dude Solutions, Inc. of $53,624.31 in Fiscal Year 2020-21 and $53,624.31 plus up to a 5% increase in Fiscal Year 2021-22 for renewal of a suite of applications, including the City’s Facilities Management Systems and Mobile 311 System, which the City uses under the name “My SL.” BACKGROUND The City of San Leandro has maintained an annual subscription contract with Dude Solutions since 2015, after the company was selected during an RFP process. Analysis The City of San Leandro subscribes to a suite of cloud-based applications from Dude Solutions, Inc., including Capital Forecast, Asset Essentials, and ConnectGIS that collectively make up the City’s Facilities Management System. Dude Solutions, Inc. is also the provider of the Mobile 311 application, which the City uses under the name “My SL.” This Software-as-a-Service (SaaS) package provides all of the core functions required by the Public Works Department to maintain and manage City facilities, along with the administration of the My-SL program, which involves several City Departments. Page 1 City of San Leandro Printed on 10/14/2020 110