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City of San Leandro <br />Meeting Date: January 4, 2021 <br />Staff Report <br />Agenda Section:File Number:20-596 CONSENT CALENDAR <br />Agenda Number:8.K. <br />TO:City Council <br />FROM:Fran Robustelli <br />Interim City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:Susan Hsieh <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve and <br />Authorize the City Manager to Purchase One EZ Liner Custom Paint Stencil <br />Truck from EZ Liner for $221,578 Through Sourcewell, a Cooperative Contract <br />Purchasing Agency; and to Appropriate $154,475 from the Equipment Repair <br />and Maintenance Fund Balance to the Equipment Repair and Maintenance Fund <br />Account 690-16-002-7510; and to Authorize an Appropriation of $67,103 from <br />the Gas Tax Fund Balance to the Equipment Repair and Maintenance Operating <br />Account 690-16-002-7510 for Fiscal Year 2020-21 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve and authorize the City Manager to purchase one <br />replacement piece of equipment (replacing old step van and thermal plastic paint rig used in <br />paving marking operations) at a cost of $221,578, through Sourcewell, a cooperative contract <br />purchasing agency. Staff also recommends that for Fiscal Year 2020-2021 the City Council <br />approve an appropriation of $154,475 from the Equipment Repair and Maintenance Fund <br />Balance to the Equipment Repair and Maintenance Account 690-16-002-7510, and to authorize <br />an appropriation of $67,103 from the Gas Tax Fund Balance to the Equipment Repair and <br />Maintenance Operating Account 690-16-002-7510 in order to complete the $221,578 purchase. <br />BACKGROUND <br />The replacement piece of equipment will be housed in the Streets/Paving section of the Public <br />Works Department. The new paint stencil truck combines and replaces two previously separate <br />pieces of equipment: a box van (purchased in 2009 with a 10-year life expectancy) and a <br />tow-along thermal plastic paint rig (purchased in 2004 with a 15-year life expectancy), both used <br />for pavement marking operations throughout the City. Both pieces of existing equipment were <br />scheduled for replacement in Fiscal Year 2019-20. <br />The double-yellow and broken white pavement markings found on City streets are refreshed using <br />outside contractors. This leaves other pavement markings, such as the ‘STOP’ bars, intersection <br />Page 1 City of San Leandro Printed on 12/30/2020 <br />118