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City of San Leandro <br />Meeting Date: February 1, 2021 <br />Staff Report <br />Agenda Section:File Number:21-014 CONSENT CALENDAR <br />Agenda Number:8.C. <br />TO:City Council <br />FROM:Fran Robustelli <br />Interim City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:Susan Hsieh <br />Finance Director <br />TITLE:Staff Report for Resolution of the City of San Leandro City Council Authorizing <br />the City Manager to Execute a Non-Professional Services Agreement with <br />Advanced IPM for Citywide Pest Control Services for $29,061.33 for Monthly <br />Services and an Additional $7,000 for Call-out Services for the Initial Term, and <br />to Execute Four Additional One-year Extensions, Adjusted by the Consumer <br />Price Index (CPI) Each Year <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution authorizing the City Manager to <br />execute a Non-Professional Services Agreement with Advanced IPM for citywide pest control <br />services. At the City’s discretion, the agreement can be extended up to four additional one-year <br />terms, adjusted by the Consumer Price Index (CPI) each year, and subject to budget approval in <br />all future years. <br />BACKGROUND <br />On October 20, 2020, the City issued RFP 58505 to solicit qualified vendors to provide citywide <br />pest control services. Six firms submitted proposals deemed responsive to the RFP. After review <br />by a committee of internal staff, the proposals were ranked by points awarded for the following <br />criteria: adherence to requirements of the RFP (10 points); qualifications, technical competency <br />and similar experience (20 points); total cost proposal for monthly service (30 points); <br />completeness of an operations plan (30 points); and references from other local agencies (10 <br />points). Total scores varied from a low of 45 to a high of 87 points out of 100. Advanced IPM, a <br />Concord-based company, was the firm with the highest score. The contract will be initiated when <br />approved and will extend through June 30, 2022, with the option for the City to extend it annually <br />for four additional one-year terms. <br />Analysis <br />Page 1 City of San Leandro Printed on 1/27/2021 <br />29