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City of San Leandro <br />Meeting Date: October 4, 2021 <br />Staff Report <br />Agenda Section:File Number:21-517 CONSENT CALENDAR <br />Agenda Number:8.J. <br />TO:City Council <br />FROM:Fran Robustelli <br />City Manager <br />BY:Debbie Pollart <br />Interim Assistant City Manager <br />FINANCE REVIEW:Susan Hsieh <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution Approving and <br />Authorizing the City Manager to Execute Amendment No. 5 to a <br />Non-Professional Services Agreement with Rubicon Landscape Corporation for <br />Citywide Turf Maintenance for $165,062.18 for Fiscal Year 2021-2022 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council authorize the City Manager to execute Amendment No. 5 <br />to a Non-Professional Services Agreement with Rubicon Landscape Corporation to provide turf <br />maintenance services at City parks and sports fields. <br />BACKGROUND <br />On August 31, 2015, the Public Works Department issued Request for Proposals (RFP) 55027 <br />for citywide turf maintenance and park area weed abatement. Five firms submitted proposals <br />deemed responsive to the RFP. After review by a committee of internal staff, the five proposals <br />were ranked and Rubicon Enterprises, Inc. (firm changed name to Rubicon Landscape <br />Corporation as part of Amendment No. 2), a Richmond, CA-based firm, was selected based on <br />the firm’s highest score and lowest bid price. The City entered into contract with Rubicon <br />Enterprises, Inc. on March 1, 2016. There were four subsequent amendments to the contract to <br />extend the term, modify services and include cost increases. <br />Analysis <br />If authorized, the existing contract will be extended for the 2021-2022 Fiscal Year at the monthly <br />price of $13,755.18. The new contract price reflects a 3.8% price increase and a reduction in <br />services as follows: <br />·Discontinue weed abatement services along the unpaved trail at Marina Park <br />Page 1 City of San Leandro Printed on 9/15/2021