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City of San Leandro Meeting Date: January 4, 2022 Staff Report Agenda Section:File Number:21-753 CONSENT CALENDAR Agenda Number:8.I. TO:City Council FROM:Fran Robustelli City Manager BY:Tom Liao Community Development Director and Andrew Mogensen Planning Manager FINANCE REVIEW:Not Applicable TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve Amendment No. 1 to a Consulting Services Agreement with SWCA Environmental Consultants for On-Call Planning Services by $115,000 to an Amount Not to Exceed $150,000 (to be Fully Cost Recoverable Through Applicable Developer Planning Fees) SUMMARY AND RECOMMENDATIONS The Planning Division of San Leandro's Community Development Department requests that the City Council approve and authorize the City Manager to amend an existing Consulting Services Agreement (CSA) with SWCA Environmental Consultants (SWCA) to provide additional assistance with contract planning services. BACKGROUND The City of San Leandro has existing CSAs with SWCA Environmental Consultants for both on-call contract planning services and the preparation of environmental assessments as per the California Environmental Quality Act (CEQA). The firm was previously vetted and selected through a competitive Request for Qualifications (RFQ) process held in April 2020, affirmed by the City Council on June 15, 2020 under Resolution No. 2020-057. Analysis The CSA for on-call services provided by SWCA Environmental Consultants was established in July 2021 following the departure of three staff planners. The original not to exceed amount of the contract was $35,000, which was budgeted in the Planning Services Division budget and intended to cover what was assumed to be a temporary staffing shortage. Since that time, two of the three Planning positions have been successfully filled, but the department has been unable to Page 1 City of San Leandro Printed on 12/30/2021 388