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City of San Leandro City Council Meeting Date: January 3, 2023 Agenda Number: 10.c. Agenda Section: CONSENT CALENDAR File Number: 22-713 File Type: Staff Report Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with Newton Construction & Management Inc. for Tennis Court Resurfacing and Pickleball Court Installation at Washington Manor Park for $406,754.27 and to Negotiate and Approve Cumulative Change Orders up to 15% or $61,013.14 of the Original Contract Amount, for a Total Not-to-Exceed Amount of $467,767.41, Budgeted in Accounts 210-62-122-5240 and 210-62-138-5240 COUNCIL PRIORITY ·Infrastructure SUMMARY The project will renovate the tennis courts at Washington Manor Park including resurfacing the courts, replacing some of the fencing, installing wind screen around the courts, and converting two of the tennis courts into six pickleball courts . RECOMMENDATIONS Staff recommends that the City Council adopt a resolution to approve and authorize the City Manager to execute a Non-Professional Services Agreement with Newton Construction & Management Inc. for $406,754.27 which includes authorization to negotiate and approve cumulative change orders up to 15% or $61,013.14 of the original contract amount, for a total not-to-exceed amount of $467,767.41. BACKGROUND The tennis courts at Washington Manor Park were installed in 1967. The courts were last resurfaced in 2006. A typical lifespan for tennis court surfacing is estimated at 15 years. Poplar trees planted adjacent to the courts caused significant damage to the east side of the courts and were removed in 2016. As a result, the court closest to the trees was determined to be unusable and the tennis net was removed. In September of 2019, Recreation and Public Works staff received requests from the community to install pickleball courts. Staff explored the possibility of retrofitting the tennis courts at Cherry Grove Park, but a simple retrofit was cost prohibitive. Funding for Park Major Maintenance became available for use on deferred maintenance and repair projects, and staff determined that tennis court resurfacing at Washington Manor Park and Heath Park were a priority. In addition, the renovation projects could accommodate conversion of some tennis courts to pickleball courts. Staff met with the Recreation and Parks Commission to conduct community outreach and identify Page 1 City of San Leandro Printed on 12/21/2022