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City of San Leandro <br />City Council <br />Meeting Date: October 16, 2023 <br />Agenda Number: 5.f. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 23-449 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional <br />Services Agreement with Rubicon Landscape Corporation for Citywide Median Maintenance for a <br />Term of 5 years with Two (2) One-Year Extension Options for a Cumulative 5-year Total Not to <br />Exceed $1,994,353.08 <br />COUNCIL PRIORITY <br />·Infrastructure <br />SUMMARY <br />The Public Works Department issued an RFP on May 24, 2023 for Citywide median <br />maintenance and City facility landscape maintenance. Six vendors submitted proposals, and, <br />of those, Rubicon Landscape Corporation was selected to provide Citywide median <br />maintenance services for 5 years at a total cost of $1,994,353.08 <br />RECOMMENDATIONS <br />Staff recommends that the City Council authorize the City Manager to execute a <br />Non-Professional Services Agreement with Rubicon Landscape Corporation to provide <br />median maintenance and weed abatement services throughout the City. <br />BACKGROUND <br />On May 24, 2023, the Public Works Department issued Request for Proposals (RFP) #60668 <br />for street median landscape maintenance and City facility landscape maintenance. While this <br />was one RFP with the same technical specifications and scope of work [landscaping], the <br />RFP was structured into the two separate areas to allow for separate pricing and the ability to <br />issue two agreements. <br />Requested services include: Landscape maintenance of plant material in medians, landscape <br />strips, City facilities; weed abatement; turf maintenance; tree maintenance; irrigation <br />maintenance and minor repairs; trash removal and debris collection and removal including <br />related disposal fees. <br />Six firms submitted proposals and were deemed responsive to the RFP. After review by a <br />committee of internal staff, the six proposals were ranked, and the highest scoring <br />proposals/contractors were invited to an interview with City staff to discuss the proposal <br />contents and review any clarifications. <br />The most qualified company for median maintenance and weed abatement services was <br />Rubicon Landscape Corporation based on its proposal, pricing, interview, and references. City <br />Page 1 City of San Leandro Printed on 12/21/2023