5H Consent - Laserfiche WebLink

Home

City of San Leandro City Council Meeting Date: June 16, 2025 Agenda Number: 5.h. Agenda Section: CONSENT CALENDAR File Number: 25-299 File Type: Staff Report Adopt a Resolution to Approve Transfer of and Appropriate Funds from Previously Budgeted Amounts for City Hall Access Control Enhancements and City Hall Workspace Renovation In recent years security needs around government buildings has increased. The City has continued to monitor security at and around all of its facilities. With the recent news that San Leandro Unified School District is vacating their leased office space within City Hall, staff recommends that the City Council appropriate funds from FY 2024-2025 to a two-part project: (1) enhance building security by replacing existing roll-down gates with secure access-controlled doors, and (2) renovate the vacated office space to accommodate a realignment of City Hall to allow multiple departments to relocate to more functional and collaborative spaces in the building. The realignment will also make it possible for departments currently located around City Hall to collocate . Staff recommends City Council authorize the City Manager to transfer $505,750 of previously budgeted funds from the General Fund to Capital Project Fund (Fund 210) to allow for this work. Background on City Hall Access Limitations Beginning with the onset of the COVID-19 pandemic, the main public entrance to City Hall has remained closed, and internal office doors throughout the building have been manually locked to limit access and enhance safety. These temporary measures, while necessary, have not provided a long-term or operationally efficient solution for secure public access and internal staff movement. In the absence of a comprehensive access control system, staff have relied on ad hoc methods to manage building entry, which poses ongoing security and service challenges. This project seeks to address those issues with a permanent, secure, and functional access system. DISCUSSION As part of ongoing efforts to modernize and secure municipal facilities, City staff have identified the opportunity to improve physical access controls within City Hall, particularly considering the San Leandro Unified School District's departure from the leased office space. Access Control Enhancements The current roll-down gates, initially installed for physical security after hours, do not meet modern operational needs for controlled access and monitoring. Upgrading to secure access doors will allow for: ·Integration with the City's current electronic badge system. ·Improved management of staff-only zones . ·Streamlined visitor management using existing security systems that will open the main entrance on East 14th Street again . Page 1 City of San Leandro Printed on 9/4/2025