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City of San Leandro City Council Meeting Date: July 21, 2025 Agenda Number: 5.n. Agenda Section: CONSENT CALENDAR File Number: 25-303 File Type: Staff Report Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 3 to a Non-Professional Services Agreement with West Coast Arborist, Inc. for Citywide Tree Maintenance Services in the Amount of $458,890 for Fiscal Year 2025-2026 COUNCIL PRIORITY ·Quality of Life ·Infrastructure SUMMARY Amendment No. 3 to the Non-Professional Services Agreement with West Coast Arborists, Inc. adds $458,890 in funding to support Citywide tree maintenance services for Fiscal Year 2025-2026. This work will complete zone-based maintenance in Council Districts 1 and 2 and advance implementation of the Tree Master Plan, adopted in January 2025. RECOMMENDATIONS Staff recommends that the City Council adopt a resolution to approve and authorize the City Manager to execute Amendment No. 3 to the Non-Professional Services Agreement with West Coast Arborists, Inc. in the amount of $458,890 for Citywide tree maintenance services during FY 2025-2026. BACKGROUND The City entered into a Non-Professional Services Agreement with West Coast Arborists, Inc. on October 1, 2022, for Citywide tree pruning, stump removal, and arborist services. The agreement utilizes the pricing and terms from the City of Burlingame’s competitive solicitation conducted in May 2021; this is a cooperative purchasing contract authorized by San Leandro Municipal Code Section 1-6-305. In January 2025, the City Council adopted the Tree Master Plan, which recommends implementing a five-year, zone-based tree maintenance rotation. The City was divided into six zones aligned with City Council districts, and work is planned to be completed over five years contingent on available funding. Analysis Staff initially planned to issue a new Request for Proposals (RFP) prior to development of the FY Page 1 City of San Leandro Printed on 9/4/2025