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City of San Leandro City Council Meeting Date: July 10, 2023 Agenda Number: 10.f. Agenda Section: CONSENT CALENDAR File Number: 23-320 File Type: Staff Report Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 7 to a Non-Professional Services Agreement with Rubicon Landscape Corporation for Citywide Turf Maintenance for $111,018.88 from July 1, 2023 to January 31, 2024 COUNCIL PRIORITY ·Infrastructure SUMMARY The City has a Non-Professional Service Agreement with Rubicon Landscape Corporation to provide turf maintenance services at City parks and sports fields. The proposed amendment for a contract extension will provide additional time for staff to issue a comprehensive RFP for services with a new contract start date no later than February 1, 2024. RECOMMENDATION Staff recommends that the City Council authorize the City Manager to execute Amendment No. 7 to a Non-Professional Services Agreement with Rubicon Landscape Corporation to provide Citywide turf maintenance services. BACKGROUND On August 31, 2015, the Public Works Department issued Request for Proposals (RFP) 55027 for citywide turf maintenance and park area weed abatement. Five firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the five proposals were ranked and Rubicon Enterprises, Inc. (firm changed name to Rubicon Landscape Corporation as part of Amendment No. 2), a Richmond, CA-based firm, was selected based on the firm’s highest score and lowest bid price. The City entered into contract with Rubicon Enterprises, Inc. on March 1, 2016.There were six subsequent amendments to the contract to extend the term, modify services and include cost increases. Annual costs for services since the start of the contract are as follows: Service Contract Year Total Cost Fiscal Year 2015-2016 $43,736 Fiscal Year 2016-2017 $135,408 Fiscal Year 2017-2018 $130,168 Fiscal Year 2018-2019 $134,333 Page 1 City of San Leandro Printed on 7/5/2023