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MINUTES Page 9 City of San Leandro City Council and San Leandro Redevelopment Agency Joint Meeting-March 21, 2005 8.H. Resolution No. 2005-039, Resolution Approving Contractual Services Agreement with Group 4 Architecture Relating to the Washington Manor Library Project, Project No. 210-69-146 (provides for review of submittals, response to contractor requests for information, and construction oversight for the new Washington Manor Branch Library). Cost: $181,196. Funding: General Fund and State of California Library Grant. (2323/3014) Councilmember Starosciak asked for clarification on the timeline for the project. Mr. J ermanis reported that the Washington Manor Branch Library will be closed beginning in April. The contractor intends to use the old library as a construction office and will provide the City with a formal month-by-month timeline. It is anticipated that the walls and roof will be constructed by the end of summer, so that construction can continue through the year. The Engineering and Transportation Department will be holding community meetings at the library site for residents and local businesses beginning in April. A groundbreaking ceremony has been scheduled on April 25. Councilmember Starosciak asked if the rates proposed by the architectural firm are the same as in the previous contract. Mr. J ermanis confirmed that the rates are the same. M/S/C Starosciak and Badger. Ayes: 7; Noes: 0 10. ACTION ITEMS Public comments are limited to 3 minutes per speaker per item, subject to adjustment by the Mayor. A. Report on Closed Session Actions Taken None B. Matter of Review of Drafted Sister City Guidelines (recommends adoption of Sister City guidelines for inclusion in the City Council Handbook). (1071/2850) Mayor Young commented that there should be some flexibility regarding the review and recommendation for City official visits to Sister Cities. She pointed out that invitations for visits are almost always addressed to, and extended to, the Mayor. Mayor Young noted that Ponta Delgada has extended an invitation to her for a visit during its Holy Ghost festival in July. Councilmember Grant responded to Mayor Young's comment, indicating that the intent of the language in the guidelines was crafted so that regardless of who receives the invitation, a determination can be made as to whether it is considered an official visit. Mayor Young expressed concern that the Sister City may specifically want the Mayor to visit.