Agmt 2006 Bay Area Air Quality Management District BAAQMD

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BAAQMD FY2005 TFCA Funding Agreement D. Project Sponsor will contribute or expend those "Matching Funds," if any, as specified in Attachment A. In the event the specified "Matching Funds" are to be contributed by a third party and the Project Sponsor does not receive all such funds, the Air District reserves the right to terminate this Agreement in whole or in part, or renegotiate the terms and conditions. E. If "TFCA Administrative Costs" are included in the "TFCA Line Item Project Budget" in Attachment A, Project Sponsor will not use more than five (5) percent of the "Total TFCA Regional Funds Awarded" for allowable costs incurred in the administration of the Project. F. If the Project Sponsor removes any capital equipment, purchased with TFCA funds under this Agreement, from operation within the "Project Useful Life" as specified in Attachment B, the Project Sponsor will return funds in proportion to the percentage ofTFCA funds originally used to purchase the capital equipment minus depreciation within thirty (30) days of removing the capital equipment from operation. In the event the Project Sponsor transfers the capital equipment that has been removed from operation to another use within the Air District's jurisdiction, with the Air District's approval, this provision may not apply. G. Ifthe Project Sponsor sells any capital equipment purchased with TFCA funds under this Agreement within the "Project Useful Life", as specified in Attachment B, the Project Sponsor will return the funds realized from the sale in proportion to the percentage ofTFCA funds originally used to purchase the capital equipment within thirty (30) days of the sale. 3) Project Sponsor will submit invoices to the Air District for reimbursement of eligible Project costs and expenses consistent with the budget and schedule contained in Attachments A and B, respectively in a form acceptable to the Air District. Invoices will include a summary sheet specifying the project number; time period for the invoice; itemized staff charges to the Project, if any; itemized payments to vendors, consultants, or contractors and total funds being requested for the invoice period. Each invoice will also include detailed supporting documentation which will include copies of time sheets documenting hourly labor costs incurred in the implementation of the Project, copies of invoices from vendors, consultants, or contractors or an explanation of the goods or services provided for the Project. Project Sponsor may establish an alternative method approved in advance by the Air District to document staff costs charged to the Project. If invoices include "TFCA Administrative Costs", the Project Sponsor must provide supporting documentation to show how the costs were accrued. This shall include the date hours were accrued, employees' job titles, employees' hourly pay rates, hours worked, task being charged, and total charges. Project Sponsor must submit the final invoice for payment no later than ninety (90) days after the submission of the Final Report as required by Attachment C. 4) Project Sponsor will keep all necessary Project records to document Project activities and performance, including documentation of expenses and charges to support invoices submitted to the Air District and other Project reporting requirements as described in Attachment C. 5) Project Sponsor will allow Air District or its authorized representatives to inspect, audit, and make copies of any Project records related to the performance of this Agreement. Project Sponsor will keep Project records in one central location for a period of three (3) years after the Air District's final payment of an approved final invoice as required by Section II.3 above. 6) Project Sponsor will submit all reports set forth in Attachment C to the Air District by the specified due dates. In the event that a report other than the Final Report is not received, the Air District reserves the right to withhold payment of invoices until the appropriate report is submitted to the Air District. The District will retain fifteen (15) percent ofthe "Total TFCA Regional Funds Awarded" until the Air District accepts the Final Report as required by Attachment C. TFCA Regional Fund Project 05R60 Page 2