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Airport Noise Insulation Approve Amendment of Contract and Change Order 2 April 11, 2007 Phase 1 will provide general soundproofing of seventy-seven (77) homes, to reduce the impact of aircraft generated noise on the occupants. Phase 1 is a 180 calendar day project. Should Council approve staff recommendation to amendment to contract, we expect completion of Phase I to be mid-November. Phase 2 is not in this scope of work. Construction for Phase 2 is projected to begin Spring 2008. Phase 2 will include 113 homes and will also be a 180 calendar day proj ect. The contractor works directly for the City and is under the direct supervision of the City' project manager, the Chief Building Official. Funding for Phase 1 work specified under bid 05-06.023 (estimated total cost of Phase 1 of this project, including contingency and permit fees, to be valued at approximately $2,224,312.29) will come from the Port of Oakland in accordance with the settlement agreement. DISCUSSION The City advertised the Bid Package for services related to the contract work of the Introductory Phase of the Residential Airport Noise Insulation Program on November 14 and November 21, 2005, with a deadline to submit bids by December 21, 2005. G.E. Chen Construction, Inc. was awarded the Introductory Phase contract, by City Council, on January 17, 2006. The following summarizes the scope of services and the process for selection of the contractor: General Scope of Work The Residential Noise Insulation Program consists of soundproofing, in phases, approximately 200 single-family houses in the City of San Leandro subject to airport noise intrusion. The work to be done under this contract is Phase 1 for seventy-seven (77) single family homes. The soundproofing involves replacing windows and sliding glass doors with acoustical units; sealing exterior doors and replacing exterior hollow core doors; modifying fireplace openings, dampers and skylights; providing fresh air makeup to the existing heating systems; and insulating attic spaces, where required. Selection Criteria for the initial award of contract for the Introductory Phase Each bid was required to include the following information: . Firm's Profile . List of Subcontractors . A statement of Experience and Financial Responsibility . Familiarity with the State and Local Standards and Requirements . Related Project Experience . Contract Price Schedule . References . Selection Process for the initial award of contract for the Introductory Phase During the review of submitted materials and interview, the committee paid particular attention to the qualifications and pertinent experience of the contractor. On December 21,2005, the selection committee consisting of representatives of the City, and the consultant, C.Kell-Smith & Associates, determined that G.E. Chen Construction, Inc. was the lowest responsible and qualified bidder. The committee recommended that the City enter into a contract with G.E. Chen Construction, Inc. G :\Purchasing\Citywide Purchasing Issues\Fire Apparatus\Staff Report