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<br />Professionals are required to maintain insurance coverage as outlmed in the service agreement <br />form and a current City business license <br /> <br />PROCEDURES FOR AGREEIVIENT DEVELOPMENT <br /> <br />1. Each department is responsible for development of its proposed agreements in excess of <br />$5,000 using the standard agreement form developed by the City Attorney (current <br />revision dated April 17, 1993) and with the assistance of the City Attorney and Finance <br />Offices. The agreement and exhibit C require minimal or no revision. However, exhibits <br />A (Scope of Services), B (Payment Schedule) and D (General Provisions) require special <br />consideration: <br /> <br />a Exhibits A and B: Departments shall negotiate and prepare these exhibits. The <br />desired services should be written by City staff in clear succinct words TemIs <br />like "shall" should be used in lieu of "may". Duties and tasks should be stated in <br />direct temIS. The clearer the description of duties the greater authority the City <br />has to enforce its contractual rights. The Payment Schedule should be modified <br />only upon approval of the Finance Department. <br /> <br />h Exhibit D: Any change in the General Provisional (most often section 4, Insurance <br />Requirements and Hold Harmless and Responsibility of Contractor) shall be <br />approved by the Risk Management Office. <br /> <br />2. After the negotiated agreement is in "final" draft form, three copies should be forwarded <br />to the City Attorney for "Approved as to fonn" signature. <br /> <br />3 Once the form has been approved by the City Attorney, it is the responsibility of the <br />department to work with the City Clerk to schedule agreements exceeding $15,000 on the <br />City Council agenda. In accordance with the City Clerk's schedule, three copies of the <br />agreement shall be forwarded to the contractor for signature prior to submittal to the City <br />Clerk. <br /> <br />PURCHASE ORDER FOR PROFESSIONAL SERVICE AGREEIVIENT <br /> <br />The Contractor is not authorized to perform any services or incur any costs whatsoever until <br />receipt of the purchase order from the Finance Department. Once an agreement is in place, <br />departments should sllbmit a requisition as follows: <br /> <br />1. LETTER AGREEIVIENT <br />Fonvard original letter proposal with requisition to the Purchasing Office. <br />2. STANDARD CONTRACTl1AL SERVICE AGREEIVIENT (For services $25,000 <br />and lesS): <br />