Agmt 2008 Eden Council for Hope and Opportunity ECHO Housing (2)

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PROGRESS REPORTS AND MISCELLANEOUS 1. For CDBG funds, Agency must submit quarterly and annual reports using the City's reporting form within 15 days of the end of the quarter on the number of persons served. Quarterly reports shall include a narrative section and shall be submitted even if there are no specific numbers to report. The narrative report should describe why no specific numbers are reported. 2. To ensure timely expenditure of HUD funds, Agency must submit monthly reimbursement claims using the City's invoice or comparable form with documentation of claim including copies of time sheets (denoting specific hours for CDBG work performed), payroll stubs, DE3 or employment or contract letter for personnel costs, invoices or billings. 3. For Human Services funds, if applicable, Agency must submit semi-annual activity reports in the format required by the City. 4. Housing Services Division staff will conduct CDBG desk monitoring and a site visit if necessary on an ongoing basis based upon the City's CDBG monitoring plan. 5. Agency representatives are encouraged to attend quarterly Directors' meetings. Members of the Human Services Commission and Human Services staff will conduct at least one site visit per year. 6. Agency representatives are required to participate in the City of San Leandro and Collaborating Agencies Responding to Disasters (CARD) emergency preparedness training. The CARD training program is designed to help agencies maintain an emergency plan and receive basic awareness, education, and training on the emergency operations system of the City of San Leandro. Each agency is required to have a representative attend four (4) required training sessions over atwo-year grant cycle. -15- ECHOAgreement for Landlord Tenant Counseling Services, FY 2008-09 G:ICOMMUNITY DEVELOPMENTIHOUSING SERVICES DIVISIONICDBGISUBRECIPIENTSIECHOIFY08-091Tenant LandlordlFY08-09 ECHO CDBG Subrecipient Agreement -Landlord Tenant Counseling.doc