8H Consent 2009 0706 - Laserfiche WebLink

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ATMS Upgrade - CSA w/ Western Pacific Signal 2 July 6, 2009 ATMS. Staff may potentially use American Recovery and Reinvestment Act of 2009 (ARRA) Energy Efficiency and Conservation Block Grant (EECBG) funds to complete the project. Analysis Staff reviewed the functionalities of the City's existing ATMS in 2006. Staff also researched current ATMS implementations by various agencies to aid in the development of the City's new ATMS requirements. Since 2007, staff has secured. grants and developed the City's new ATMS specifications and implementation plan. In 2008, staff prepared a Request for Proposal (RFP) to upgrade the City's existing ATMS. The RFP was sent out on March 25, 2009. More than thirty people attended the mandatory pre-proposal conference on April 14, 2009, which allowed the prospective proposers to survey the project sites, to verify the information and to obtain any additional details necessary to prepare a complete response to the RFP. Seven proposals were received by the due date. The evaluation team followed the evaluation process specified in the RFP to assess each proposer's qualifications, experience and proposed system functionalities that best match the City's current and future system needs and budget. Western Pacific Signal was ranked number one and therefore was selected for the project. The selected Western Pacific Signal ATMS is widely implemented in the Bay Area. The system is advanced, mature, and provides a clear future implementation path for the City. Western Pacific Signal is headquartered in San Leandro and has a proven track record of providing outstanding products and customer support. The work will consist of the following: furnishing new TOCs at City Hall and the Public Works Department; installing the new ATMS and appurtenant equipment; relocating the City's existing Pelco Closed-Circuit Television (CCTV) system to the new TOC; relocating the equipment from the existing communication room and TOCs to the new TOCs; incorporating the City's existing fiber optics and wireless communications system; furnishing controllers for the 14 isolated signals; incorporating the Pelco CCTV system and video detection system; and furnishing a digital video recording system. Training of City staff, product testing, and system maintenance will also be performed as part of this project. The construction cost is estimated at $650,000, which consists of $608,621.26 to build the new ATMS and $41,378.74 to renovate the two TOCs. The cost of construction support is estimated at $65,000. Thus, the total project cost is $715,000. Staff has already secured $558,000 for the project. An additional $157,000 in DFSI funds are required to complete the project. ARRA EECBG funds may potentially be used to reduce the amount needed from the City's DFSI funds. Current City Council Policy Not Applicable Previous City Council Action(s) • On May 7, 2007, by Resolution No. 2007-065, the City Council authorized an application for federal CMAQ improvement program funding for the ATMS upgrade project