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ACTIA Bike/Ped Countywide Discretionary Fund Grant Agreement ACTIA No.:A04-0017 Sponsor: City of San Leandro project-related issues, any unexpected Iegal, environmental, engrineering or construction difficulties, notices of potential claims, and any additional relevant information requested by ACTIA. The Project Progress Report in Attachment C: Exhibit A shall be the format used for reporting, unless an alternate reporting format is requested by the Project Sponsor and approved in advance by ACTIA. B. The employment of Small Local Business Enterprises (SLBE) and Local Business Enterprises (LBE) is encouraged, but not required. SLBE and LBE reporting is required, in the report format in Attachment C: Exhibit B, when the Project is receiving $25,000 or more in ACTIA funds and the ACTIA funds are used for a single consultant contract with a value of more than $25,000. The Project Sponsor must also complete the SLBE and LBE reporting form for all subconsultants, as detailed in Attachment C: Exhibit B. C. In the event that a Progress Report or the Final Report is not received, ACT1A reserves the right to withhold payment of invoices until the appropriate report is submitted to ACTIA. 5) Project Sponsor will keep all necessary Project records to document Project activities and performance, including documentation of expenses and charges to support invoices submitted to ACTIA and other Project reporting requirements as described in Attachment C. Project Sponsor will allow ACTIA or its authorized representatives to inspect, audit, and make copies of any Project records related to the performance of this Agreement. Project Sponsor will keep Project records in one central location for a period of one (1) year after ACTIA's final payment of an approved final invoice as required by Section IL3 above. 6) Project Sponsor will acknowledge ACTIA as a funding source and will use or display the approved ACTIA logo so that it is visible to the public: A. On any capital property purchased with ACTIA funds, or on construction sites where ACTIA funds are used, where applicable and practical. B. On any printed or electronic material associated with the Project that is distributed to the public. Printed material includes Project related schedules, brochures, handbooks, or promotional material. Electronic material includes Project related web sites, electric signs, or e-mail broadcasts. C. In any Project related media events, articles, news releases or other publicity materials. 7) Project Sponsor will obtain all state, local and federal permits and approvals for work. Project Sponsor will comply with all applicable state and federal laws and regulations. 8) Project Sponsor will require that professional services consultants, contractors and subcontractors name ACTIA, its officers, employees and consultants as additional insured on all insurance required by Project Sponsor for Project. 9) Project Sponsor will arrange for maintenance of the Project at no cost to ACTIA. F:`,ACTIA'~ProgiamsVBicyclc and PedeslnanCtywide Fund Program~,Fundad Projects -Cycle 03-U4\San Leandro Slough Bridge_SL`~Agrccmcnt A04-OO17_SL Bndgc.DOC Page 3 of 15