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PROPOSED PROJECT SCHEDULE
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<br />~ Days Elapsed ~___._..~-Date_._, _~.~_ _.~_.....__~_. _.__...._._..__.____~ ~ .______~ __~.____. ~~~..~ ~.~_~~~~~.~__..W.___.__.~.
<br />~ Event
<br />1 i 9/21/2004 ~ Contract Award
<br />J~PHASE 1 REQUIREMENTS
<br />
<br />(2 9 22/2004 ~ First process meeting with City - 1 day on site
<br />~ ~ ~ 9/22/2004 nces, codes, business types, rate tables,
<br />~ p
<br />~
<br />i ns,
<br />enalty calculat o
<br />I payment methods, street address ranges,
<br />l ~ ~ existing forms and letters. Also BID fees, penalties and address
<br />1 ~ i ranges.
<br />_.~ ~
<br />4 .~~ ~ ._~:_._a~ ~_
<br />1 9/24/2004 _. _.__,. ~;~:.,~~.._~_m_ ~:_ _.. ~:. ~.~_. ~ _~m~~ _._~ ~.
<br />,City provides existing business license data set to HdL using
<br />I ~ ~ HdL's FTP site.
<br />
<br />11 ~ ~_____~ _._~
<br />~i 10/1/2004 ~.._W._~ ___W_._.__.~. ~ _ ~ _ ~.~ ~.~ _:"Y.. ._~~~.
<br />~ HdL preliminary analysis of business processes complete
<br />', F PHASE 2 CONSTRUCTION ~ _ _.
<br />__,_ _ __ ~ _ ~__ m~
<br />25 10/15/2004 las penalty tables, business types, street address ranges
<br />` c
<br /> omplete
<br />
<br />. _.__~_. ~ __________
<br />28
<br />_
<br />j 10/18/2004
<br />~
<br />ewals
<br />~
<br />d
<br />d
<br />
<br />_..._.._,.~ __.~
<br />.,_..~_.._,. I'
<br />an
<br />d I'
<br />Censes will be complete and se t to City for approva
<br />_.~~.
<br />_.
<br />~
<br />
<br />35
<br />i 10/25/2004 _~
<br />m
<br />~... ....___.___._._....____„~~,.,__.~.._,_„__ __._~_,~,
<br />15E data conversion completed and tested
<br />_ _..__~_
<br />39 __ _ __ _ _ ,,,_,,._~ . ~
<br />0/29/2004
<br />~ _. . _.. ~_,__~ __. ___ _ ,,,,~,__ _._.___..._.._ _ ~.__,_ ~...r,__.,_
<br />I HdL tests system at HdL site -Use HdL script
<br />~...
<br />PHASE3DEPLOYMENT ~___._.._.~..._..~._,__m..:_~_~....~__ _.~
<br />.._ ~ ~
<br />44 ~w ~ ,_ _ ~
<br />j 11/03/2004 _ ~ _. _ ~ _ ~ ..~ _. _ ..~._._____ _.___ ..~
<br />~ HdL installs system on City servers - 1 day on site.
<br /> Department approvals will not be set up at this point.
<br /> Programming for lock box interface may not be complete at this
<br /> 1 time.
<br />
<br />45-59 ~_...___m___
<br />~ 11/04/2004- ~
<br />r System testing begins by City -Use HdL script; adjustments
<br /> ~ 11/18/2004 ;changes sent to HdL as found. HdL 1 day on site..
<br />
<br />~~59 ~ ~_ ~ _,n_ ~
<br />~~11/18/2004 ___ ~~ ~..,~w_~W~.,_,~ T___ ~_.:__~~ ~r
<br />i City approves and signs off on reports necessary for renewals,
<br /> 'licenses and cash receipts.
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<br />mm
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<br />::
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<br />i 11/25/2004
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<br />..
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<br />.~
<br />..
<br />_.,~
<br />_,~_._
<br />. .:
<br />......
<br />..~___.._._._.._.:_:
<br />j THANKSGIVING HOLIDAY
<br />_.
<br />
<br />PHASE 4 TEST _..~.
<br />........,~.._ ~._._..._..._..~ ~..._.._.__,,. ~. M_~_.._..._....._.. ~. v_ __.._........M.w
<br />_._,...
<br />ING, TRAINING, OPERATIONAL IMPLEMENTATION
<br />i 70 11/29/2004 t HdL installs forms and adjustments and changes to system
<br />72-73 ~ 12/1/2004- User training HdL on site 2 days (on old data set)
<br /> ~ 12/2/2004 i
<br />~._~ ._
<br />82 _... ,_.._,____..,.,~_... ~ ~ _
<br />i 12/10/2004 ___ __ _... ,_.m....._,_~.__ ~ ~,_ ~: ,._ .~ .____,..,,m,.,,,_..~ _.__
<br />~ C ti y provides final business license data set to HdL. Any
<br /> i processing done on legacy system must be set aside to be re-
<br /> entered on HdL system.
<br />_.... ~__
<br />86 m _ ._._~_ _,~. ~ _
<br />12/14!2004 _ ,_..,___ ~ ~ .____... _ _~_
<br />;Final data set imported to Bus Lic system and delivered to City.
<br />
<br />~~..._.
<br />87 '12/15/2004
<br />~ ~ Go live . HdL final training day to assist with go live. 1 day
<br />~
<br /> on site.
<br />[PHASE 5 REMAINING~ITEMS TO COMPLETE FULL~IMPLEMENTATtON ~~ ~ ~~~~+
<br />_
<br />
<br />106 _
<br />_,.~.
<br />~ 1/3/2005
<br />~.~..__..._.__..._,.,,.____ _..._._,_~ ___..~ _ _ .__._m _..~._.__~...~~..~
<br />(Interface to lock box -programming, testing and installation
<br />134 ~ ,2/1/2005 ;Department approvals linked to business types
<br />j 134 2%1/2005 ~ Interface to sales tax data set-testing and installation ~~
<br />
<br />~~. ~.,~_
<br />134 t 2/1/2005
<br />
<br />r
<br />~ ;Interface to Eden Gold financial system -testing and installation
<br />
<br />134 ~~__
<br />.~.~
<br />--~-~Wr.
<br />2/1/2005 .._ ~, __W ~~~_ __ ~~ __~~~~ r~
<br />~ Remaining forms, letters and reports -testing and installation
<br />~ 166 3/4/2005 ~ Final Acceptance of system
<br />Consulting Services Agreement between [September 15, 2004]
<br />City of San Leandro and HdL Software LLC Page 19 of 34
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