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Presentation materials include graphic boards and power point presentation. Consultant <br />will prepare minutes of the meetings <br />4.4 Comment Response Report <br />Contractor shall meet with City, review draft response to comment and prepare letter <br />report that will be a compilation of all agency comments with responses cited <br />immediately below each comment. Issue report one week after meeting. <br />4.5 Permitting/Approvals Submittal <br />Project documents shall be submitted by Contractor to permitting and approving agencies <br />as well as all utility companies to continue coordination. An Informational Document set <br />shall be assembled and submitted in two (2) copies at 30% Design to the Metropolitan <br />Transportation Commission for their review. <br />4.6 Design Management <br />Contractor shall provide overall project management and maintain effective <br />communications with the City project staff.. With each monthly invoice, Contractor shall <br />provide a project status report that outlines work completed and budget expenditures, as <br />well as an updated project schedule <br />Deliverable: Monthly Status Reports <br />5.0 CONSTRUCTION DOCUMENTS (100% Submittal) <br />5.1 100% Construction Documents <br />Prepare essentially complete plans, specifications, and estimate of probable construction <br />costs. Documents will be based on prior phase approved documents incorporating <br />comments from the City, all review agencies and public. The plans to be prepared during <br />this phase are revised versions of those listed under 4.1 above. <br />Deliverable: Ten (10) copies of 100% PS&E. <br />5.2 Coordination Meetings <br />Contractor shall attend and prepare minutes of two (2) meetings with City staff <br />5. 3 Comment Response Report <br />Contractor shall meet with City, review draft response to 70% Submittal comments and <br />prepare letter report which compiles all agency comments with responses cited <br />immediately below each comment. Issue report one week after meeting. <br />5. 4 PermittinglApprovals Submittal <br />Project documents shall be submitted by Contractor to permitting and approving agencies <br />as well as all utility companies to continue coordination. <br />5. 5 Design Management <br />Contractor shall provide overall project management and maintain effective <br />communications with the City project staff. With each monthly invoice, Contractor shall <br />CSA-Winzler and Kelly Page 10 of 25 <br />West Estudillo/Historic Downtown Improvement Project No. 961-86-045 <br />