Agmt 2003 Local Agency Workers Compensation Excess Joint Powers Authority

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Each Memorandum of Coverage shall have an effective date and apply as if a new Memorandum were adopted annually, unless otherwise expressly stated. The Memorandum of Coverage may be amended by endorsement. The procedure for such amendment shall be described in the Bylaws. D. OTHER DOCUMENTS The Authority may adopt any other document, such as claims procedures manual, risk management manual, etc., as may be necessary and proper for the establishment, operation, and maintenance of a joint program of "Workers' Compensation Excess". Such documents shall beadopted by atwo-thirds (2J3) weighted vote of the "Parties" present at a meeting of the Board of Directors. ORGANIZATION A. BOARD OF DIRECTORS (1) A Board of Directors is hereby established to direct and control the Authority. (2) Each "Party" of the Authority shall be entitled to a seat on the Board of Directors and shall appoint to the Board of Directors one (1) representative and one (1) alternate who shall be designated in writing. Said representative and said alternate must be an employee or authorized agent of the "Party" and shall serve at the pleasure of the "Party" by whom appointed. (3) Each "Party" shall be entitled to cast weighted votes allocated by the Authority based upon the total payroll of the members represented. Total payroll shall be the actual ending payroll ofthe previous fiscal year. Where the "Party" is a Joint Powers Authority, the total payroll shall be the payroll of the participants in the Workers' Compensation program of that Joint Powers Authority. All weighted votes allocated to each "Party" shall be cast together and cannot be split. Weighted votes shall be allocated as follows: PAYROLL (,0001 VOTES ALLOCATED $1 - $ 35,000 1 $35,001 - $ 75,000 2 $75,001 - $125,000 3 OVER $125,000 4 Weighted votes may be cast only by a representative or, ifthe representative is absent, by an alternate designated in writing per paragraph B. (4) Meetings The Board of Directors shall hold regular meetings as prescribed in the Bylaws, but in no event shall hold less than two (2) regular meetings a year. Other meetings may be held as described in the Bylaws with proper notice given as described in the Bylaws. All Board meetings shall be conducted in accordance with the Ralph M. Brown Act (Sections 54950, et. seq.) of the California Government Code and the Roberts Rules of Order. (5) The Board of Directors may delegate any authority which is not reserved exclusively for the LAWCX AGREEMENT (3/19/92 ed) June 18, 1992