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Actions Taken to Evaluate and Reduce Lead-Based Paint Hazards Lead-based paint assessments are conducted on any applicable units under consideration for the City's Housing Rehabilitation Program, which is funded solely with Redevelopment Housing Set-Aside Funds. The City also distributes information on lead-based paint hazards to all who apply for the City rehabilitation loans and grants. Assessments are conducted via housing quality inspections of HOME units, too. Actions Taken to Ensure Compliance with Program and Comprehensive Planning Requirements • Monitoring City staff monitor CDBG, HOME, and public service projects regularly. The Housing Services Division staff regularly monitor CDBG-funded public services projects through review of quarterly progress reports, invoice reimbursements, frequent communications with subrecipient staff, and site visits. Staff conducted CDBG-monitoring site visits to all four (4) CDBG-funded public services providers: Building Futures with Women and Children (BFWC), Davis Street Family Resource Center (DSFRC), Eden Council for Hope and Opportunity (ECHO), and Project Literacy. Staff also monitor capital improvement projects for the City through review and approval of ongoing reimbursement requests and invoices and constant communications with the Engineering and Transportation Department's staff. For FY 08-09, Staff coordinated with Family Service Counseling and Community Resource Center (FSCCRC) staff to ensure that the center's building repair and energy efficient improvements adhered to the regulations and requirements (e.g. Davis Bacon and Section 3 requirements) of the CDBG program. • Managing the Process For CDBG and City public services grants, Housing Division staff coordinated the two-year (FY 2008-2010) Request for Proposal (RFP) process with the Recreation and Human Services Department to ensure that agency applicants and Human Services Commissioners were educated about CDBG program requirements before the allocations process. Housing staff provide an overview of the CDBG Program and its requirements with a CDBG fact sheet and guide the HSC through the allocations of CDBG grants, which are provided annually. Staff also make educational presentations to the City Council for approval of the annual Action Plan and CAPER. These City meetings are public, and RFP applicants and the general public are welcome to attend to ask questions about the CDBG Program and RFP process. The CDBG/Housing Manager oversees the CDBG and HOME Programs, while the Housing Specialist administers them to ensure program compliance with HUD rules and regulations. To ensure eligible CDBG activities, the Housing Specialist discusses proposed activities with CDBG-funded agencies about their scope of services and requests proposed scopes of work and budgets prior to a services agreement being approved. The Administrative Assistant monitors and reconciles with the City's Finance Department and IDIS data monthly for accurate CDBG/I-TOME funding revenue/expenditures, timely expenditures of CDBG funds, and inputs data into IDIS. Desk monitoring includes reviews of progress reports, invoices, back-up documentation of expenses, and regular communications with subrecipients, including the Consolidated Annual Performance and Evaluation Report- FY 2008-2009 City of San Leandro Page 28